Executive Assistant to Director - Hybrid, Diary & Travel

West Sussex County Council; Chichester; Hybrid; GBP 38,000 - 40,000; Full time

Benefits offered by this job

Laptop provided

Mobile provided

27 days annual leave

Job summary

West Sussex County Council is seeking a confident, organised Executive Assistant to deliver high-level administrative and secretarial support to the Director for Fire & Rescue Service. You will manage diaries, draft correspondence and organise travel, meetings and large events with strong attention to detail.

The role is hybrid with occasional travel across county sites; salary £37,563–£40,444 per annum. Full-time permanent contract, 37 hours weekly, based at WSFRS Headquarters, Chichester.

Qualifications

• Proven track record of secretarial/PA/Executive Support at executive level.
• RSA II or equivalent qualification/experience in Word, PowerPoint, Excel and SharePoint.
• Experience in a fast-paced environment while staying organised and detail-focused.
• Experience coordinating the work of others to ensure service delivery.
• Proven ability to communicate effectively in writing including diary management and mailbox management.
• Excellent judgement and problem-solving skills for managing complex matters.

Responsibilities

• Provide proactive diary management and prioritise attendances.
• Manage correspondence and draft responses for consideration.
• Organise travel, accommodation and expense claims for complex events/courses.
• Arrange meetings, prepare briefs, take notes/minutes and chase actions.
• Monitor deadlines and responses to complaints or enquiries.

Skills

Executive support

Diary management

MS Office

Communication

Attention to detail

Event coordination

Travel coordination

Secretarial experience

Tools

Word

PowerPoint

Excel

SharePoint

Job description

West Sussex County Council is seeking a confident, organised Executive Assistant to deliver high-level administrative and secretarial support to the Director for Fire & Rescue Service. You will manage diaries, draft correspondence and organise travel, meetings and large events with strong attention to detail.

The role is hybrid with occasional travel across county sites; salary £37,563–£40,444 per annum. Full-time permanent contract, 37 hours weekly, based at WSFRS Headquarters, Chichester.