Executive Assistant to Co-Founders (Maternity Cover)

HIVED; Greater London; Hybrid; GBP 42,000 - 58,000; Full time

Benefits offered by this job

Hybrid work

Private medical insurance

25 days holiday + holidays

Birthday day off

EMI options scheme

Cycle to work

Job summary

HIVED in London is seeking an experienced Personal Assistant to join the CEO Office. You will manage calendars for the Co-Founders, arrange travel, and handle both business and personal administration with discretion and efficiency.

This maternity cover role is initially 12 months, with potential to become permanent as the company grows. You will operate in a fast-paced, hybrid environment alongside a dynamic team.

Qualifications

• 5+ years experience in a Personal Assistant, Office Assistant or Team Assistant role.
• Experience supporting senior leaders in a fast-paced environment.
• Confident managing busy calendars and travel arrangements.
• Strong organisational skills with excellent attention to detail.
• Excellent written and verbal communication skills.
• Highly professional, discreet and trustworthy.
• Comfortable using AI tools to improve productivity.

Responsibilities

• Manage day-to-day calendars of the Co-Founders, schedule meetings and coordinate logistics.
• Arrange domestic and international travel, accommodation and transport with itineraries.
• Support CEO Office administration and business projects for the founders.
• Prepare meeting agendas, take notes and track follow-up actions.
• Draft correspondence, presentations and other business documents.
• Process expenses and maintain accurate records.
• Support planning and delivery of events and leadership meetings.
• Provide general administrative support to the CEO Office.
• Coordinate personal appointments, travel, reservations and family logistics.

Skills

Highly organised

Attention to detail

Proactive

Communication skills

Discretion

Google Workspace

AI tools

Calendar management

Tools

Google Workspace

Job description

HIVED in London is seeking an experienced Personal Assistant to join the CEO Office. You will manage calendars for the Co-Founders, arrange travel, and handle both business and personal administration with discretion and efficiency.

This maternity cover role is initially 12 months, with potential to become permanent as the company grows. You will operate in a fast-paced, hybrid environment alongside a dynamic team.