Executive Assistant to CEO & Leadership Team

Aibidia; Greater London; Hybrid; GBP 60,000 - 85,000; Full time

Benefits offered by this job

Share in Aibidia’s success

Flexible, hybrid working

Comprehensive healthcare

Wellbeing that matters

Time to celebrate together

The best tools for the job

Invest in your growth

Make an impact globally

Low hierarchy, high collaboration

Job summary

Aibidia, a fast-growing global SaaS company, seeks an Executive Assistant to provide proactive, highly organised support to the CEO and Executive Leadership Team. You’ll balance strategic forward planning with hands-on execution and help improve executive processes across the business.

You’ll coordinate calendars, travel, be the bridge to external partners, and help drive company initiatives while maintaining confidentiality and discretion in a high-growth environment.

Qualifications

• Highly organised and proactive executive assistant to CEO and Leadership Team.
• Strong ability to coordinate complex calendars, travel, and meetings.
• Excellent written and verbal communication with internal and external stakeholders.
• Ability to drive efficiency and improve executive processes using AI and tooling.

Responsibilities

• Partner with the CEO to manage priorities, schedules, and day-to-day operations.
• Own the CEO's calendar and travel, resolving diary conflicts.
• Prepare agendas, presentations, briefing documents, and meeting materials.
• Communicate with external parties, including customers, the board and investors.
• Coordinate operating rhythm of the Executive Leadership Team.
• Organise leadership meetings, offsites, and company events.
• Capture decisions, maintain action logs, and follow up until closed.
• Review leadership calendar quarterly and consolidate where possible.
• Use AI tools to check accuracy and streamline processes.
• Support company-wide communications for Goals with the CFO and CRO.

Skills

Calendar management

Stakeholder management

Proactive communication

Executive support

Tools

AI tools

Job description

Aibidia, a fast-growing global SaaS company, seeks an Executive Assistant to provide proactive, highly organised support to the CEO and Executive Leadership Team. You’ll balance strategic forward planning with hands-on execution and help improve executive processes across the business.

You’ll coordinate calendars, travel, be the bridge to external partners, and help drive company initiatives while maintaining confidentiality and discretion in a high-growth environment.