Executive Assistant to CEO

Bain and Gray; London Borough of Ealing; On-site; GBP 55,000 - 75,000; Full time

Job summary

Bain and Gray is seeking an exceptional Executive Assistant to be a trusted partner to the CEO. The role sits at the heart of the business, coordinating the CEO Office and ensuring priorities move from decision to delivery in a fast-paced, international setting.

You will manage a complex diary, travel, and stakeholder communications, supporting strategic projects and leadership meetings while upholding discretion and commercial acumen.

Qualifications

• Significant experience supporting a CEO or C-suite executive.
• Experience in international/high-growth organisations.
• Excellent written and verbal communication.

Responsibilities

• Manage a complex international diary and inbox, prioritising high-value time and sensitive matters.
• Prepare agendas, briefings and presentations; drive actions through to completion.
• Oversee international travel, visas and itineraries with last-minute changes.
• Represent the CEO across C-suite, Board, customers and external stakeholders.
• Align priorities across Leadership Team and EAs; lead Board and leadership meetings and strategic events.
• Coordinate research and strategic projects.
• Oversee expenses, invoices and financial administration.
• Handle sensitive information with confidentiality and independent judgment.

Job description

Job Description

A rare opportunity to become a trusted partner to the CEO of a high-growth, international sustainability organisation based in the City. We are seeking an exceptional EA who can anticipate priorities, manage complexity and ensure the CEO’s time and attention are focused where they can have the greatest impact. Sitting at the heart of the business, you will act as the central point of coordination for the CEO Office, connecting the dots and ensuring priorities move seamlessly from decision to delivery. This is a strategic, high-impact role that goes well beyond traditional Executive Assistant responsibilities.

Responsibilities include, but aren’t limited to:

• Manage a complex international diary and inbox, protect high-value time and protect sensitive or urgent matters.
• Prepare agendas, briefings and presentations, and drive actions through to completion.
• Manage end-to-end international travel, visas and itineraries, handling disruption and last-minute changes seamlessly.
• Represent the CEO confidently across C-suite, Board, customer and external stakeholders,.
• Align priorities across the Leadership Team and EAs, and lead Board, leadership meetings, offsites and strategic events.
• Coordinate research and strategic projects.
• Oversee expenses, invoices and financial administration.
• Handle sensitive information with complete confidentiality, exercise independent judgement and remain calm in a fast-paced environment.

What we are looking for

The successful EA will have significant experience supporting a CEO, Founder or C-suite executive, ideally within a high-growth, international organisation, and will combine exceptional organisation with commercial curiosity and strong judgement.

You will bring:

• Industry experience within Tech, Consultancy/advisory, Sustainability or data.
• Exceptional organisational and prioritisation skills, with the ability to see both the detail and the bigger picture.
• The confidence and credibility to engage with senior stakeholders.
• Excellent written and verbal communication skills.
• High levels of discretion, integrity and judgement.
• Proactive and commercially minded: autonomous, resilient and adaptable, with the judgement to thrive in a demanding executive environment.
• Ambitious to grow with the organisation and become a trusted, integral member of the CEO Office.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity, and inclusion strategy.