Executive Assistant to CEO - Hybrid, NGO Impact

Environmental Justice Foundation Limited; Greater London; Hybrid; GBP 45,000 - 55,000; Full time

Benefits offered by this job

Hybrid working

22 days annual leave

Generous pension scheme

Flexible working hours

Professional development opportunities

Job summary

Environmental Justice Foundation Limited is seeking an Executive Assistant to the CEO in a hybrid role with London or Bath offices. You will provide proactive diary management, admin support, and coordination of the CEO’s engagements in the UK and internationally.

This is a full-time, permanent position with a salary of £45,000–£55,000 depending on experience. You will assist with donor communications, briefings and presentations, and ensure confidentiality and discretion in a fast-moving NGO.

Qualifications

• Demonstrable commitment to EJF's vision, mission and values.
• Degree-level education, ideally in a related subject.
• Experience in a similar role (executive support and/or campaigns).
• Outstanding organisational, project management and interpersonal skills.
• Ability to learn quickly and multitask, responding to needs and opportunities.
• An understanding of the need for absolute integrity, confidentiality and discretion.
• Excellent written and presentational skills in fluent English.
• Willingness to address difficult issues; the role requires discretion, tenacity, determination and patience.
• Ability to work independently and take direction.
• Accuracy and reliability in all aspects of your work.

Responsibilities

• Proactive management and coordination of the CEO’s diary.
• Administrative support to the CEO across a range of priorities.
• Manage and monitor executive inboxes and prepare responses.
• Support engagement with high-level donors and draft campaign updates.
• Ensure the CEO is well-prepared for meetings by coordinating agendas, briefings and other documentation from the team or external stakeholders.
• Prepare agendas, briefings and presentations.
• Attend meetings with the CEO to take notes and record follow-up actions, ensuring that these are shared and actioned.
• Draft internal communications from the CEO.
• Produce high-quality communications on behalf of the CEO, e.g. letters, briefings, op-eds and blogs, speeches and presentations.
• Undertake high-quality research and support the production and distribution of materials to target stakeholders.

Skills

Organisational skills

Project management

Interpersonal skills

Diary management

Discretion

Independent working

Multitasking

Fluent English

Written communication

Education

Degree-level education

Job description

Environmental Justice Foundation Limited is seeking an Executive Assistant to the CEO in a hybrid role with London or Bath offices. You will provide proactive diary management, admin support, and coordination of the CEO’s engagements in the UK and internationally.

This is a full-time, permanent position with a salary of £45,000–£55,000 depending on experience. You will assist with donor communications, briefings and presentations, and ensure confidentiality and discretion in a fast-moving NGO.