Executive Assistant to CEO — Creative Startup, NW London

Harmonic Operations™ | Certified B Corp; Greater London; On-site; GBP 45,000 - 65,000; Full time

Job summary

Harmonic Operations™ | Certified B Corp is seeking an Executive Assistant to support the Founder & CEO in a fast-growing North West London studio environment. You will protect the CEO's time, manage diaries, travel and personal life, and partner with the Founder's Associate to keep day-to-day operations running smoothly.

Initially hands-on, with scope to take on more strategic process ownership as trust grows, and you will work five days in-office in North West London with discretion and

Qualifications

• Significant experience supporting a Founder, CEO or senior executive as an Executive Assistant, ideally 5 to 10 years.
• Experience working within a startup or scale-up environment, comfortable operating with less structure and a fast-changing, reactive workload.

Responsibilities

• Own and manage an exceptionally busy calendar across business and personal commitments, resolving conflicts before they arise and protecting time for strategic and creative work.
• Triage email and messages, draft correspondence and prioritise incoming requests so communication flows efficiently without unnecessary interruptions.
• Coordinate complex domestic and international travel, including multi-stop itineraries, flights, accommodation, transport and visas, with confidence handling last-minute changes.
• Manage a full range of personal support, from household appointments and reservations to personal admin, with absolute discretion on confidential matters.
• Partner closely with the Founder's Associate to coordinate diaries, priorities and logistics, sharing information proactively and anticipating challenges before they become problems.
• Prepare the CEO for meetings with the right information at the right time, tracking and actioning follow-ups.
• Take ownership of processes across the executive office, using sound judgement to make decisions and improvements without waiting to be asked.
• Ad hoc tasks to support the CEO and other department heads.

Job description

Harmonic Operations™ | Certified B Corp is seeking an Executive Assistant to support the Founder & CEO in a fast-growing North West London studio environment. You will protect the CEO's time, manage diaries, travel and personal life, and partner with the Founder's Associate to keep day-to-day operations running smoothly.

Initially hands-on, with scope to take on more strategic process ownership as trust grows, and you will work five days in-office in North West London with discretion and