Executive Assistant to CEO | Board & Governance | Equity

FluoRok Limited; Oxford; On-site; GBP 50,000 - 70,000; Full time

Benefits offered by this job

Workplace pension

Private health insurance

Life assurance

Share options

Job summary

FluoRok Limited in Oxford is seeking an experienced Executive Assistant to support the CEO and leadership team during a pivotal growth phase. You will drive organisational effectiveness through executive support, governance, stakeholder engagement, communications and events.

Based at ARC Oxford, you will coordinate diaries, board materials, travel and project governance while maintaining confidentiality in a fast-growing deep-tech environment.

Qualifications

• Proven experience supporting senior executives in a fast-paced environment.
• Strong diary, meetings, and travel management experience.
• Excellent communication and relationship-building skills; proficient in MS 365.

Responsibilities

• Manage complex diaries, meeting schedules and the CEO inbox, prioritising requests, resolving conflicts and preparing briefing notes and correspondence.
• Support leadership meetings and strategic priorities through agenda and pack preparation, minutes, decision tracking and follow-up of actions.
• Coordinate the annual Board and committee calendar, meeting logistics, agendas, Board packs, minutes, approved records and action registers.
• Provide company secretarial and governance administration supported by the Head of Finance, including compliance calendars, Companies House documents, statutory records and approved share or option administration.
• Coordinate meetings and communications with investors, shareholders, advisers, international stakeholders and partners, maintaining contact lists, information trackers and confidential repositories, and supporting fundraising and due diligence administration.
• Arrange executive and Board travel, itineraries, accommodation, visitor schedules and visa or entry-document administration where required.
• Coordinate and lead the organisation of company events and CEO-sponsored projects, maintaining document registers, decision logs, signatures, filings, renewals and adviser actions.
• Support the smooth day-to-day operation of the Oxford office and provide a professional visitor experience.

Skills

Executive support

Diary management

Board governance support

Stakeholder engagement

Travel coordination

Event coordination

Microsoft 365

Tools

Microsoft 365

Job description

FluoRok Limited in Oxford is seeking an experienced Executive Assistant to support the CEO and leadership team during a pivotal growth phase. You will drive organisational effectiveness through executive support, governance, stakeholder engagement, communications and events.

Based at ARC Oxford, you will coordinate diaries, board materials, travel and project governance while maintaining confidentiality in a fast-growing deep-tech environment.