Executive Assistant to CEO 12 month FTC (Maternity Cover)

OLIVER Agency; London; On-site; GBP 35,000 - 55,000; Full time

Job summary

A leading company in marketing communications is seeking an experienced Executive Assistant to support the CEO and EMEA CEO. This dynamic role involves extensive diary management across time zones, travel coordination, and general administrative duties. We're looking for a proactive, detail-oriented individual with strong communication skills to excel in a fast-paced environment.

Qualifications

• Experience in diary management is essential.
• Excellent attention to detail and professionalism required.
• Ability to handle multiple tasks and maintain confidentiality.

Responsibilities

• Assist the Group CEO and EMEA CEO with diary management and organizing schedules.
• Manage travel arrangements and prepare travel agendas.
• Handling various ad hoc queries and providing administrative support.

Skills

Diary Management

Communication

Problem Solving

Flexibility

Tools

Microsoft Office

Job description

Executive Assistant to CEO 12 month FTC (Maternity Cover)

London, England, United Kingdom

Established in 2004, OLIVER is the world’s first and only specialist in designing, building, and running bespoke in-house agencies and marketing ecosystems for brands. We partner with over 300 clients in 40+ countries and counting. Our unique model drives creativity and efficiency, allowing us to deliver tailored solutions that resonate deeply with audiences.

As a part of The Brandtech Group , we're at the forefront of leveraging cutting-edge AI technology to revolutionise how we create and deliver work. Our AI solutions enhance efficiency, spark creativity, and drive insightful decision-making, empowering our teams to produce innovative and impactful results.

Role: Executive Assistant to CEO 12 month FTC (Maternity Cover)

Location: London, England, United Kingdom

About the role:

Are you an experienced EA looking for a new role? We have a fantastic opportunity for an upbeat and pro-active person to join us as the Executive Assistant to the Group CEO & EMEA CEO. We are one of the fastest-growing marketing communications companies and are based in the heart of London and your main mission will be to help organise two busy CEOs. We are an equal opportunities employer and welcome people from all walks of life to apply.

This role needs someone who enjoys supporting others and helping them be the best they can be. You'll be interacting with employees from all levels across the company and will have to navigate many ad hoc demands, so you must be a real people-person who enjoys managing expectations and problem solving.

What you will be doing:

• Assisting the Group CEO, EMEA CEO and Global Leadership Team
• This role will involve extensive diary management across multiple time zones, so a calm yet confident approach is required for the organisation of an ever-changing diary.
• You will be responsible for expenses, company card, booking meetings across multiple time zones both with internal and external contacts and minute taking on a daily basis.
• You will manage the travel requirements for the CEO, preparing travel agendas and managing the diary accordingly. This may extend to other senior members in the business who do not have assistance, where needed.
• The role will require preparation/formatting of documents and other correspondence, so knowledge of standard industry packages such as Microsoft Office are essential.
• You may be required to pick up projects across the business that stretches beyond OLIVER and IIG and into Group Companies where required
• Dealing with a variety of ad hoc queries and requests from across the business and facilitating especially when it comes to general administrative duties. Examples are Cannes Lions organisation, large scale group meetings and client and prospect meeting theatre.
• Meeting and greeting visitors, assisting with catering, room set-up, and ensuring IT requirements are met for meetings.

What you need to be great in this role:

• Experience of diary management is essential.
• Ability to remain professional and courteous when dealing with all staff and clients.
• Excellent attention to detail with an engaging and professional communication style.
• Flexibility and adaptability is key in this fast-moving role.
• Confidentiality is an absolute must in this role, and you will always appreciate the need for discretion.
• Excellent Problem solver – you are able to work independently to solve problems to the benefit of the CEO and where appropriate the business.
• Ability to multitask is important, there will be many balls to juggle, and you will need to ensure that you not let any drop.
• The ideal candidate will be friendly, organized with a good sense of humor and written communication style.

Our values shape everything we do:

Be Imaginative to push the boundaries of what’s possible

Be always learningand listening to understand

Be actively pro-inclusive and anti-racist across our community, clients and creations

OLIVER, a part of the Brandtech Group, is an equal opportunity employer committed to creating an inclusive working environment where all employees are encouraged to reach their full potential, and individual differences are valued and respected. All applicants shall be considered for employment without regard to race, ethnicity, religion, gender, sexual orientation, gender identity, age, neurodivergence, disability status, or any other characteristic protected by local laws.

OLIVER has set ambitious environmental goals around sustainability, with science-based emissions reduction targets. Collectively, we work towards our mission,embedding sustainability into every department and through every stage of the project lifecycle.

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