Float Executive Assistant/Project Coordinator

FY Recruitment; City Of London; Hybrid; GBP 50,000 - 60,000; Full time

Benefits offered by this job

Excellent bonus

Hybrid working

Job summary

FY Recruitment is seeking a Float EA/Project Coordinator for a globally operating leadership advisory consultancy. The role offers hybrid working with 3 days in the office and a potential to move into a more static position as the business evolves.

You will support EMEA teams and act as the glue coordinating internal activities with client and candidate needs. You will handle assignments across projects, proactively manage schedules, and maintain strong relationships with stakeholders.

Qualifications

• An EA/PA with experience gained in fast moving professional services ideally consultancy.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.

Responsibilities

• Oversee the process for each assignment and keep every step on track.
• Proactively schedule meetings, calls and interviews to move the project forward.
• Maintain excellent relationships with firm members, clients, prospects and candidates.
• Serve as external liaison between clients and their extended team (e.g. EAs, Hiring Managers).
• Create and format client-facing documents to ensure accuracy.

Skills

EA/PA experience

Project coordination

Stakeholder management

Job description

Float EA/Project Coordinator -Hybrid working 3 days - 55k with excellent bonus

Our client, a Global Leadership Advisory Consultancy with offices worldwide serving all major business regions including North and South America, Europe, Asia, Africa and the Middle is looking for a Float EA to work across EMEA teams. This is an extremely busy and varied role giving you the opportunity to move around the business and support partners with a variety of EA duties keeping you busy from day to day.. The Float EA role operates on a hybrid basis and is extremely fast-moving and client centric.

The role will definitely move to a static position withing the business quite quickly

The Role

The Float EA/Project Coordinator (PC) plays a critical role as "the glue" that connects and coordinates the activities of the internal team while balancing the needs and expectations of clients and candidates. You will typically support 1-1 or 1-2.

You will be deeply involved in all aspects of assignments and projects and based on the strategic goals and timeline for each project, will adapt, manage and seamlessly execute all related processes and communications. Often the firm's first point of contact with clients you will be able to quickly pivot, proactively adjust and problem solve in real-time.

Responsibilities for the role include

• Oversee the process for each assignment and keep every step of the process on track
• Proactively manage the team's efforts to ensure they are moving the assignment/project forward Schedule all business-related meetings, calls and interviews.
• Manage and own (where appropriate)Maintain excellent relationships with firm members, clients, prospects and candidates to achieve highest levels of customer service
• Serve as the external liaison between clients and their extended team (e.g. Executive Assistants, Hiring Manager, Human Resources).

• Create, edit and format all client-facing documents (e.g. status memos, job specifications, business development proposals, etc.) to ensure all information is accurate and meets the client and Consultant expectations

What we are looking for

An EA/PA with experience gained in fast moving professional services ideally consulttnacy

A proactive problem solver with strong business judgement, detail orientation and interpersonal skills. The ideal candidate can prioritize, organize, multi-task and make sound decisions in a fast-paced environment with multiple internal and external stakeholders.