Executive Assistant/PA

Tagged Resources Ltd; Uppingham, Oakham; On-site; GBP 17,000 - 25,000; Part time

Job summary

Tagged Resources Ltd. is seeking an experienced Executive Assistant to provide comprehensive administrative and operational support to a senior business leader. The role includes managing day-to-day priorities, coordinating meetings and travel, and supporting governance and compliance activities.

The position is part-time, based in Oakham/Uppingham, with flexible hours to accommodate school schedules. The role requires proactivity, professionalism, discretion, and exceptional organisation.

Qualifications

• Excellent organisational and time management skills.
• Strong written and verbal communication skills.
• High level of accuracy and attention to detail.
• Ability to manage multiple responsibilities and competing deadlines.

Responsibilities

• Provide day-to-day administrative support to a senior business leader.
• Manage diaries, appointments, meetings and changing priorities.
• Monitor emails, telephone calls and correspondence, ensuring important matters are dealt with promptly.
• Prepare reports, presentations, meeting notes and other business documents.
• Draft and manage correspondence on behalf of senior management.
• Build and maintain professional relationships with internal and external contacts.
• Arrange and co-ordinate business meetings, conferences and events.
• Prepare agendas and relevant paperwork ahead of meetings.
• Attend meetings when required and produce accurate notes and minutes.
• Monitor agreed actions and follow up to ensure deadlines are met.
• Maintain organised filing systems, company records and databases.
• Process expenses and assist with monitoring budgets.
• Support the preparation of management information and business reports.
• Ensure confidential information is handled appropriately and securely.
• Assist with the planning and organisation of business projects.
• Gather information and carry out research to support management decisions.
• Monitor project progress, key dates and deadlines.
• Provide regular updates on outstanding tasks and activities.
• Organise UK and overseas travel, including flights, accommodation and itineraries.
• Co-ordinate business hospitality and corporate events.
• Ensure arrangements are organised efficiently and represent good value.
• Provide administrative support in relation to company governance and regulatory requirements.
• Organise and schedule formal business meetings, including Board and shareholder meetings.
• Prepare and distribute meeting agendas, reports, minutes and supporting documentation.
• Maintain records of important decisions and agreed actions.
• Liaise with external professional advisers, including legal, financial and audit professionals.
• Assist with the preparation and submission of company documentation and statutory returns.
• Monitor important dates and deadlines relating to company filings, insurance, licences and contractual commitments.
• Maintain accurate and confidential company records and documentation.
• Ensure paperwork is properly organised and readily available when required.

Skills

Diary management

Stakeholder communication

Project coordination

Administrative support

Attention to detail

Job description

Our client is seeking an experienced and highly organised Executive Assistant/ Fashion Admin to provide comprehensive administrative and operational support to a senior business leader. The role will involve managing day-to-day business priorities, coordinating meetings and travel arrangements, supporting key projects and ensuring effective communication with a wide range of internal and external stakeholders. In addition to providing traditional executive support, the successful candidate will assist with the administration and oversight of a varied property portfolio. This will include liaising with property professionals, tenants, contractors and other external parties to ensure matters are dealt with efficiently and effectively. The position will also involve providing administrative support across business governance, including maintaining company records, coordinating meetings and assisting with corporate administration and compliance requirements. This is a varied and hands‑on role, ideally suited to someone who is proactive, professional and exceptionally well organised, with the discretion and flexibility to manage a broad range of responsibilities and competing priorities. This is a part‑time opportunity based in Oakham Uppingham chose your own 25 hours per day school hours welcome

Key Responsibilities

• Provide day-to-day administrative support to a senior business leader.
• Manage diaries, appointments, meetings and changing priorities.
• Monitor emails, telephone calls and correspondence, ensuring important matters are dealt with promptly.
• Prepare reports, presentations, meeting notes and other business documents.
• Draft and manage correspondence on behalf of senior management.
• Build and maintain professional relationships with internal and external contacts.

• Arrange and co-ordinate business meetings, conferences and events.
• Prepare agendas and relevant paperwork ahead of meetings.
• Attend meetings when required and produce accurate notes and minutes.
• Monitor agreed actions and follow up to ensure deadlines are met.

• Maintain organised filing systems, company records and databases.
• Process expenses and assist with monitoring budgets.
• Support the preparation of management information and business reports.
• Ensure confidential information is handled appropriately and securely.

• Assist with the planning and organisation of business projects.
• Gather information and carry out research to support management decisions.
• Monitor project progress, key dates and deadlines.
• Provide regular updates on outstanding tasks and activities.

• Organise UK and overseas travel, including flights, accommodation and itineraries.
• Co-ordinate business hospitality and corporate events.
• Ensure arrangements are organised efficiently and represent good value.

• Provide administrative support in relation to company governance and regulatory requirements.
• Organise and schedule formal business meetings, including Board and shareholder meetings.
• Prepare and distribute meeting agendas, reports, minutes and supporting documentation.
• Maintain records of important decisions and agreed actions.
• Liaise with external professional advisers, including legal, financial and audit professionals.
• Assist with the preparation and submission of company documentation and statutory returns.
• Monitor important dates and deadlines relating to company filings, insurance, licences and contractual commitments.
• Maintain accurate and confidential company records and documentation.
• Ensure paperwork is properly organised and readily available when required.

Key Skills

Excellent organisational and time management skills.

Strong written and verbal communication skills.

High level of accuracy and attention to detail.

Ability to manage multiple responsibilities and competing deadlines.

Able to work independently and use initiative.

Professional approach with a high level of discretion.

Strong relationship-building and communication skills.

Practical and organised approach to resolving problems.

Ability to work effectively in a busy and changing environment.

Please be aware the duties listed above are an interpretation of the role and do not form any part of your employment contract. Please ask the interviewer any questions about the role that you wish to clarify.