EA/Office Manager - Cutting Edge Tech Start Up

Halcyon Partners Limited; Greater London; On-site; GBP 40,000 - 65,000; Full time

Job summary

Halcyon Partners Limited in Greater London is seeking an exceptionally capable Executive Assistant to work closely with two founders in a role that blends high-level executive support with office and operational duties. You will anticipate needs, manage diaries, travel, expenses, handle correspondence, oversee suppliers and events, and implement better systems using AI tools to drive efficiency.

The role requires autonomy, discretion, and the ability to navigate ambiguity while staying

Qualifications

• Experience supporting executives or founders.
• Strong organisational and time-management skills.
• Able to work autonomously and handle ambiguity.

Responsibilities

• Manage busy calendars and travel arrangements.
• Handle correspondence and expenses.
• Oversee office, suppliers, and events.
• Improve operations and implement efficient systems.
• Identify and leverage AI tools to automate routine tasks.

Skills

Diary management

Office management

Executive communication

Ambiguity handling

Process improvement

Job description

A cutting edge tech start up are currently looking for an exceptionally capable, switched-on Executive Assistant to work closely with two founders in a varied role that combines high-level executive support with responsibility for the smooth running of the office and wider business.

This is not a role for someone who simply works through a to-do list. You’ll need to be naturally curious, commercially aware and comfortable operating with a high degree of autonomy. You’ll anticipate what the founders need, understand the bigger picture, ask the right questions and use your judgement.

The role will cover everything from managing busy diaries, correspondence, travel and expenses to overseeing the office, suppliers, events and people administration. You’ll also play an important part in improving how the business operates, spotting inefficiencies and putting better systems and processes in place.

This would suit someone who is genuinely curious about AI and technology and instinctively looks for ways to use AI tools to automate routine work, improve efficiency and make better use of everyone’s time.

You’ll be organised and meticulous, but equally confident dealing with ambiguity, changing priorities and problems that don’t come with an obvious solution. You’ll be warm and personable, discreet and dependable, and happy to get involved in whatever needs doing.

This would suit an experienced EA, Operations/Office Manager who is ready for a broader, more intellectually engaging role. You should be someone who enjoys being stretched and can walk into an unfamiliar situation, work out what matters and take it forward with minimal direction.

It’s a role for someone who wants to work alongside highly intelligent, driven people and who genuinely enjoys making a business run better. If that sounds like you, we’d love to hear from you.