Executive Assistant & Office Manager

Office Collective; Greater London; Hybrid; GBP 45,000 - 75,000; Full time

Job summary

Office Collective is seeking an experienced EA/Office Manager to support two founders at our Clerkenwell office as we scale our AI research startup. You will own day-to-day office operations and take charge of facilities, leasing activity, onboarding and events, enabling the founders to focus on strategic work.

The role blends high-level executive support with hands-on operations, including supplier management, process improvement and implementing AI-driven admin automation.

Qualifications

• Startup experience and founder/C-suite support preferred.
• Office management or workplace operations experience.
• Experience with office leasing or subleasing desirable.

Responsibilities

• High-level EA support to two founders, including diaries, travel, meetings and priorities.
• Full ownership of office and workplace operations.
• Managing suppliers, contractors, building management and facilities.
• Supporting office leasing/subleasing activity and potential tenants.
• Employee onboarding/offboarding and basic People administration.
• Events, research gatherings and conferences.
• Building better systems and processes as the company scales.
• Using AI and technology to automate administration and improve workflows.

Skills

Executive support

Office management

Startup experience

Education

Science/biotech/health degree

Job description

AI Research Start-Up | Clerkenwell, London | Up to £75,000

I’m recruiting for an ambitious AI research start-up at an exciting stage of growth, and I’m particularly keen to speak with candidates who have worked within technology start-ups or scale-ups.

This is a fantastic dual role supporting two founders while taking ownership of the day-to-day running of their Clerkenwell office.

The company is developing next-generation AI technology, bringing together an exceptionally talented team from AI, machine learning, computer science, neuroscience, psychology and physics. It’s a small, highly collaborative and low-ego environment where people are trusted to take ownership, solve problems and contribute beyond the boundaries of their job title.

The role

You’ll sit at the heart of the business, with responsibility across:

• High-level EA support to two founders, including complex diaries, travel, meetings, correspondence and priorities
• Full ownership of office and workplace operations
• Managing suppliers, contractors, building management and facilities
• Supporting office leasing/subleasing activity and potential tenants
• Employee onboarding/offboarding and basic People administration
• Events, research gatherings and conferences
• Building better systems and processes as the company scales
• Using AI and technology to automate administration and improve workflows

About you

We’re particularly interested in people who understand start-up life: changing priorities, lots of autonomy, wearing multiple hats and getting things done without waiting for a detailed playbook.

You'll ideally bring experience from a tech start-up or scale-up, alongside Founder/C-suite support and office management or workplace operations.

Previous exposure to office leasing, subleasing, office moves or office expansion would be particularly desirable.

You’ll be proactive, highly organised, resourceful, tech-savvy and comfortable switching between high-level Founder support and hands-on operational tasks. You will be degree educated ideally within a science/biotech/health degree.

This would suit an EA to Founder, Executive Assistant & Office Manager, Office Manager, Workplace Manager or EA/Operations professional looking to join a business early enough to have real influence as it grows.

Working pattern: 4 days office-based, with 1 day WFH potentially considered

Hours: 9am–5pm, with occasional flexibility around events/deadlines

If you’ve built your career within tech start-ups/scale-ups and love being at the centre of a growing business, we’d love to hear from you.