Executive Assistant - MD, Retail Brand

Union Talent Limited; City Of London; Hybrid; GBP 54,000 - 66,000; Full time

Benefits offered by this job

Remote flexibility

Job summary

Union Talent Limited seeks an experienced Executive Assistant to support the Managing Director at its innovation and research hub. The role requires discretion, proactive support, and the ability to manage complex schedules in a high-profile environment.

The position is office-based with occasional remote-work during the principal's travel. A luxurious, fast-paced setting awaits an proactive assistant ready to contribute to long-term growth.

Qualifications

• Experience as an assistant in a fast-paced environment (luxury, creative or commercial sectors).
• Proficient in Microsoft Office Suite; ability to prepare presentations and documents ahead of deadlines.

Responsibilities

• Manage the Managing Director's diary and calendar to optimize availability.
• Be flexible with schedules and prioritize meetings as needed.
• Build cross-functional relationships across the company and external contacts.
• Brief the MD ahead of meetings; prepare presentations and documentation on time.
• Coordinate general workload and ensure cross-functional priorities are executed with discretion.
• Arrange travel (flights, trains, cars, hotels), visas if applicable, and itineraries for internal or international visits.

Skills

Diary management

Scheduling

Travel coordination

MS Office

Discretion

Communication

Tools

Microsoft Office

Job description

Leading retail brand requires an experienced EA to support the MD of their innovation and research hubto support the long-term growth of the brand.

The successful candidate will provide all round administrative support to the Managing Director and will need to be flexible in their approach to the day-to-day needs of the role, remaining confidential and discreet at all times.

This is an office based role but with the flexibility to work remotely when the principal travels, and is an ideal opportunity for an experienced assistant to join a high profile and exciting brand!

Hours:- Full time

Location:- West London

Salary:- circa £60k depending on experience

Start Date:- ASAP

Responsibilities include, but not limited to:

• Busy diary management for the Managing Director, ensuring their time is effectively managed enabling availability as much as possible.
• Being flexible, anticipating ever changing schedules, prioritizingrelevant meeting requirements when needed.
• Build strong and efficient working relationships across the company & external contacts, ensuringstrong cross-function communication.
• Ensuring the Managing Director is briefed in advance of meetings, if required, preparing presentations and documentation ahead of deadlines.
• Supporting the prioritization of general workload and that cross-functional priorities are executed with precision and discretion.
• Responsible for travel arrangements, booking flights via travel agent, rail/cars, hotel accommodation, or reservations for any internal or international visits. Obtaining visas if applicable, creating full itineraries, ensuring all parties travelling are prepared in advance of their departure.
• Working closely with relevant departments including overseas company Offices.

Candidates must be / have:

• Highly professional, adaptable in nature and solution focused with high level of discretion
• Have demonstrated solid experience as an assistant in a similar fast paced environment, including luxury, creative or commercial sectors
• Proficient in Microsoft Office Suite
• Self-motivated and proactive by nature
• A strong work ethic and genuine interest in the business's day-to-day operations
• Emotionally intelligent, good at reading the room,including personable and joyful attitude