Executive Assistant

Carousel Consultancy Ltd; Greater London; Ibrido; GBP 42.000 - 52.000; Tempo pieno

Descrizione del lavoro

Carousel Consultancy Ltd is seeking an experienced Executive Assistant (EA)/PA for a West End, London role. You will deliver high-level support to a Director, managing diaries, emails, international travel, visas and events, while maintaining discretion in a fast-paced, global environment.

The role is office-based with one day from home, offering a competitive package up to £47k and benefits. Prior media industry exposure is advantageous and strong MS Office skills are essential.

Competenze

• Experience in fast-paced, international PA/EA roles.
• Media industry experience preferred.
• Excellent organisational and time-management skills.
• Proven diary management and travel arrangement experience.
• Discrete and confidential with strong written English.

Mansioni

• Provide high-level support to the Director, including diary and email management.
• Coordinate international travel bookings, visas and accommodation.
• Prepare reports and presentations for meetings and boards.
• Coordinate meetings across multiple time zones; support events.
• Maintain team databases and expense reporting; support ad hoc admin tasks.
• Act as a proactive gate-keeper with professionalism and discretion.

Conoscenze

Diary management

International travel

Event coordination

Secretarial

Discretion

MS Office

Communication

Strumenti

Concur

Descrizione del lavoro

Executive Assistant (EA) / PA - Media Industry - West End, London – up to £47k + benefits – 12m+ FTC

We have a fantastic opportunity for an incredibly organised, conscientious and discreet Executive Assistant to join a fabulous company in the West End on a 12m+ FTC.

As the Executive Assistant (EA) / PA you will provide dedicated, high-level support to a Director, including extensive diary management, international travel arrangements, email management, event coordination, general administration and more.

This is a fast-paced, international role that requires strong multi-tasking, a keen eye for detail and the ability to be two steps ahead; it would be ideal for someone who loves supporting at a senior level in a global environment.

We’re looking for someone with prior experience as a PA / EA, ideally in the media industry, who is confidential, highly organised and is able to proactively problem-solve in an ever-changing environment.

This role is office-based, with 1 day working from home.

Key responsibilities as the EA / PA will include:

• General day-to-day support to the Director
• Managing international travel bookings, accommodation and itineraries
• Organising relevant visas and documentation as required
• Extensive diary management - managing conflicting and changing diaries and itineraries
• Coordinating in-person and online meetings across various time-zones
• Managing email inboxes
• Producing detailed reports and presentations
• Coordinating company events including online meetings, international conferences and more
• Collating expenses
• Maintaining team databases and systems

And more.

What we’re looking for:

• Experience in fast-paced, international PA / EA roles, ideally in the media industry (or related fields)
• Excellent organisational skills and strong time-management capabilities
• Fast and accurate secretarial skills
• Strong experience in international travel and meeting arrangements
• Experience using Concur is highly advantageous
• Confident communication skills with the ability to liaise professionally at all levels, internationally
• Experience in organising conferences and events with a keen eye for detail
• Experience with office moves / refurbs is desirable
• Resilience, assertiveness and professionalism to act as a proficient, yet respectful gate-keeper
• Accurate written skills with strong proofreading abilities – experience producing reports and documents
• Solid research, analysis and data collating capabilities
• Highly confidential nature and the ability to act with discretion
• Proactive, ‘can‑do’ attitude and problem-solving capabilities
• Ability to work proactively at pace, in an ever-changing environment
• Strong MS Office skills including Outlook, PowerPoint, Word and Excel

Interested in this fantastic EA role?