Executive Assistant | London, UK

Macquarie Group; London; On-site; GBP 40,000 - 60,000; Full time

Job summary

Join Macquarie Group as an Executive Assistant, where you'll manage the busy global diary of the Global Head, coordinate travel, and oversee administrative tasks. This role demands exceptional organizational skills, attention to detail, and a proactive mindset. Be part of a diverse team making an impact across various sectors.

Qualifications

• Minimum 5 years as Executive Assistant at CEO/Divisional Head Level.
• Experience in the Professional Services Industry required.
• Proactive approach to understanding business priorities.

Responsibilities

• Proactive management of a busy global diary and arranging meetings across time zones.
• Complex global travel management including booking and logistics.
• Timely processing of AMEX statements and invoice approvals.

Skills

Organizational Skills

Attention to Detail

Time Management

Proactivity

Education

Undergraduate university degree

Job description

Macquarie Capital offers global capability in M&A Advisory, Debt and Equity Capital Markets, Principal Finance, and Equity Trading and Research underpinned by deep specialist expertise across a range of sectors. Our people are empowered to think innovatively to address client challenges and originate opportunities, thinking beyond individual transactions to become a trusted adviser and partner over the long haul.

At Macquarie, our advantage is bringing together diverse people and empowering them to shape all kinds of possibilities. We are a global financial services group operating in 31 markets and with 56 years of unbroken profitability. You'll be part of a friendly and supportive team where everyone - no matter what role - contributes ideas and drives outcomes.

What role will you play?

You will have an extensive track record in providing Executive Assistant at CEO/Divisional Head Level or within the Professional Services Industry, for a minimum 5 years. You must demonstrate a proactive approach with the ability to fully understand the nature of the business and priorities within the team. It's extremely vital for you to be organised, have attention to detail, follow through and have excellent time management skills. You must be resourceful and have the ability to work independently as well as within a team. You must hold a undergraduate university degree.

What you offer

• Proactive management of an extremely busy and fast-moving global diary. Arranging internal and external meetings (in-person & virtual) across international time zones, tracking materials and factoring in prep time for the Global Head.
• Close coordination with the IEC Central team to align and prepare for upcoming priorities and travel for the Global Head.
• Complex, end-to-end global travel management: booking flights, accommodation, visas, taxis, meeting rooms, restaurants etc.
• Timely processing of AMEX statements. Managing invoice approvals on behalf of the Global Head, ensuring correct information and materials are provided for easy sign-off.
• Event management: arranging team social events, offsites, leadership team meetings, end of year functions and client events; managing RSVPs, dietaries, and all logistics to ensure the event runs seamlessly.
• General admin: entering contacts, printing, couriers, assisting IEC leadership team members visiting from other offices, back-up and support for other EAs when they are out of the office, etc.

We love hearing from anyone inspired to build a better future with us, if you're excited about the role or working at Macquarie we encourage you to apply.

About Macquarie Capital

Macquarie Capital partners with businesses, startups and governments to connect ideas to capital and help drive innovation, growth and create real-world impact. Our global corporate advisory, investing, development and equities capabilities are underpinned by a full spectrum of capital markets solutions and deep sector expertise, with a focus on infrastructure and real assets, technology, software and services, and resources, energy and materials.

Our commitment to diversity, equity and inclusion

We are committed to providing a working environment that embraces diversity, equity, and inclusion. We encourage people from all backgrounds to apply regardless of their identity, including age, disability, neurodiversity, gender (including gender identity or expression), sexual orientation, marriage or civil partnership, pregnancy, parental status, race (including ethnic or national origin), religion or belief, or socio-economic background. We welcome further discussions on how you can feel included and belong at Macquarie as you progress through our recruitment process.
Our aim is to provide reasonable adjustments to individuals as required during the recruitment process and in the course of employment. If you require additional assistance, please let us know during the application process.

A career at Macquarie means you’ll have the opportunity to develop and utilise new skills, explore interesting fields and do challenging work that will impact the lives of people around the world—whether it’s accelerating the green energy transition, helping sustain global food supplies, financing social housing projects or investing in essential infrastructure. At Macquarie, we’re empowering people to innovate and invest for a better future.

Our size and international presence means your work can take you anywhere—across business groups, disciplines, sectors and borders. With employees and offices in 31 markets around the world, we’re a truly global organisation.

You’ll be supported by a diverse team where the unique perspectives, ideas and experiences that all of our people bring are valued. You’ll be empowered to address unmet needs in our communities whilst advising and investing alongside our clients and partners. Working with us, you’ll have the opportunity to make a difference.

Macquarie is a global financial group providing clients with asset management, retail and business banking, wealth management, leasing and asset financing, market access, commodity trading, renewables development, specialist advisory, capital raising and principal investment.

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