Executive Assistant | London, UK

Millennium Management, LLC; London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading global quantitative asset management firm is seeking an Executive Assistant to support the Chief Communications Officer and the Branding & Communications team. This role is crucial for the daily operations of the department, offering opportunities for learning and development. Responsibilities include calendar management, travel coordination, and administrative support, requiring strong communication skills and attention to detail.

Qualifications

• Minimum of 5+ years in a similar role with a proven track record.
• Prior experience as an Executive Assistant for C-Level executives is a plus.

Responsibilities

• Manage executives' calendars across multiple time zones.
• Coordinate domestic and international travel for executives.
• Prepare and submit expense reports promptly.

Skills

Communication

Prioritization

Teamwork

Detail-oriented

Ownership

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Job description

Executive Assistant

Millennium Management, LLC London, United Kingdom

Executive Assistant

Job Description: Branding & Communications - Executive Assistant

General Information

• Hiring Department/Group: Branding & Communications
• Job Title: Executive Assistant
• Office Location: London, UK
• Manager: Chief Communications Officer

Job Function Summary

The global Branding & Communications team is responsible for delivering branding, marketing and communications strategies for Millennium and WorldQuant, a global quantitative asset management firm. This role provides the opportunity for an organized and enthusiastic candidate to support the Chief Communications Officer and the Branding & Communications senior leadership team. This is a role which is central to the whole team and ensures the successful day-to-day running of the function. There are learning and development opportunities for the role, which will sit at the heart of a busy and energetic Branding & Communications function, working closely with the Chief Communications Officer.

Principle Responsibilities

• Calendar Management: Monitor and adjust executives' calendars across multiple time zones, provide reminders, accommodate last-minute changes, and coordinate with other executive assistants and team members.
• Travel Coordination: Research, book, and coordinate domestic and international travel for executives, ensuring all necessary documents are in place and itineraries are updated.
• Expense Management: Prepare and submit expense reports promptly.
• Meeting & Event Logistics: Plan, coordinate, and attend team meetings and events, assisting with on-site logistics.
• Administrative Support: Maintain records of team invoices and receipts, submit weekly timesheets for executives, prepare materials for meetings, and assist in creating presentations.
• Confidentiality: Exercise sound judgment and discretion in handling highly confidential information.
• Additional Duties: Provide personal assistant duties and other related projects as required.

Qualifications & Skills

• Bachelor's degree.
• Minimum of 5+ years in a similar role with a proven track record of excellent performance. Prior experience as an Executive Assistant for C-Level executives is a plus.
• Strong verbal and written communication skills.
• Ability to prioritize tasks in a fast-paced and constantly changing environment with a high sense of urgency.
• Friendly, cooperative, and an excellent team player with a proactive approach.
• Quick learner, detail-oriented, and demonstrates thoroughness and strong ownership of work.
• Proficiency in Microsoft Office, especially Outlook, and other computer-based programs.

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