Executive Assistant | London, UK

Neuberger Berman Group LLC; London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading financial services firm is seeking an Executive Assistant to provide comprehensive administrative support to the Head of Intermediary Sales. The role involves managing schedules, coordinating travel, and ensuring effective communication within a fast-paced environment. Ideal candidates will have a strong background in executive assistance, particularly in financial services, and possess excellent organizational skills. This position requires discretion, attention to detail, and the ability to prioritize tasks effectively.

Qualifications

• Previous experience in financial services preferred.
• Ability to work effectively with senior level individuals.

Responsibilities

• Provide administrative support to the Head of Intermediary Sales.
• Coordinate travel arrangements and manage meetings across time zones.
• Handle inbox management and Salesforce input for client meetings.

Skills

Organizational Skills

Communication Skills

Time Management

Attention to Detail

Client Service Focus

Education

Experience as Senior Executive Assistant

Tools

Microsoft Office

Salesforce

Job description

Executive Assistant

Neuberger Berman Group LLC, London, United Kingdom

Primary Responsibilities:

• Provide administrative support to the Head of Intermediary Sales
• Manage diaries and meetings across various time zones, organise internal and external meetings, schedule Zoom calls, and book rooms
• Prepare materials for meetings
• Manage inboxes by identifying and addressing urgent and important emails
• Input data into Salesforce for client meetings and contacts
• Provide phone coverage and message management
• Coordinate travel arrangements including flights, hotels, visas, ground transportation, and travel itineraries
• Process business expenses and reconcile monthly corporate card statements
• Complete compliance forms according to Neuberger Berman's policies
• Manage input of Senior Managers and Certification Regime (SMCR) tracker
• Complete mandatory compliance training and affirmations, with regular reminders for the Head of Intermediary Sales
• Provide administrative coverage for other Executive Assistants

Key Requirements / Qualifications:

• Experience as a senior executive assistant, preferably in financial services
• Ability to work effectively in a fast-paced environment
• Excellent organizational and communication skills
• High attention to detail
• Strong time management and prioritization skills
• Resourcefulness and adaptability to changing priorities
• Proactive follow-up and issue anticipation
• Excellent manners and client service skills in person and on the phone
• Discretion in handling confidential information
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)

Neuberger Berman is an equal opportunity employer. For accessibility assistance, contact [e-mail].