Executive Assistant (London, ON)

Ernst & Young Advisory Services Sdn Bhd; London; On-site; GBP 35,000 - 45,000; Full time

Job summary

Join a leading global firm as an Executive Assistant where you will play a crucial role in supporting partners and ensuring smooth operations. The position requires excellent organizational skills, the ability to manage multiple priorities, and a commitment to a strong team culture. You will be responsible for managing engagements, coordinating meetings, and maintaining relationships while contributing to a diverse and inclusive workplace.

Benefits

Comprehensive Medical Coverage

Defined Contribution Pension Plan

Flexible Vacation Policy

Opportunities for Skill Development

Coaching and Feedback

Qualifications

• Proven ability to prioritize and meet multiple deadlines.
• Ability to multi-task and learn quickly.

Responsibilities

• Support client engagement management process and billing.
• Coordinate virtual and in-person meetings and manage travel.
• Engage in team initiatives and provide backup support.

Skills

Time Management

Organizational Skills

Problem Solving

Customer Service

Communication

Education

Post-secondary Education

Tools

Microsoft Office

Job description

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At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture, and technology to become the best version of you. We’re counting on your voice and perspective to help EY improve. Join us to create an exceptional experience for yourself and contribute to a better working world for all.

The opportunity

We are looking for a dynamic person to join our Executive Assistant Group (EAG). EAG consists of self-motivated EAs supporting our Partners and is a key part of our Core Business Services team. We focus on delivering exceptional service, supporting EY’s growth and profitability, aligned with our vision of building a better working world.

Our EAs are driven administrative professionals who enjoy collaborating with colleagues and understanding needs to exceed expectations. Your key responsibilities may include:

Business support

• Engagement maintenance: Support client engagement management, including tracking and reporting time & expenses, running reports, maintaining accurate client data, and assisting in billing processes.
• Document management: Use firm standards to create and format letters, proposals, presentations, and reports using Microsoft tools.
• Meetings & events: Coordinate virtual and in-person meetings and small events; liaise with teams for larger events; manage travel arrangements; and independently handle multiple calendars.

Teaming

• Participate in meetings and learning events; engage in team initiatives and projects; provide backup support for colleagues; and cover reception duties as needed.

Skills and attributes for success

• Excellent time management and organizational skills in a fast-paced environment.
• Ability to prioritize and meet multiple or unexpected deadlines.
• Strategic thinking, problem-solving, and anticipating needs to be solution-oriented.
• Flexibility and proactive follow-through amid changing priorities.
• Strong team contribution and relationship development skills.
• Sound judgment on confidential matters.
• Ability to multitask, learn quickly, and adapt to change.
• Willingness to embrace new technology and continuous learning.

Minimum qualifications

• Post-secondary education and/or relevant experience.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) with ability to learn customized software.
• Excellent customer service, communication skills, and team orientation.

What we offer

Our Total Rewards package supports a high-performance culture where everyone can reach their potential. It includes competitive compensation, comprehensive health coverage, pension plans, generous vacation policies, paid days off, and programs to support well-being. We also provide:

• Support, coaching, and feedback from engaging colleagues.
• Opportunities for skill development and career progression.
• Flexibility to manage your role effectively.

Diversity and Inclusion at EY

We value diversity and foster an inclusive environment where everyone feels a sense of belonging. We are committed to equity, combating systemic racism, advancing gender equity, supporting the 2SLGBTQIA+ community, promoting neuroinclusion and accessibility, and amplifying Indigenous voices. Our diverse backgrounds and perspectives help us innovate and succeed. When people can be authentic at work, they perform their best and help build a better working world.

EY | Building a better working world

EY aims to create long-term value for clients, people, and society, building trust in capital markets. Our teams across over 150 countries provide assurance, help clients grow, transform, and operate, leveraging data and technology to address complex issues.