Executive Assistant to Chief Executive Officer

JW Markets; Greater London; On-site; GBP 40,000 - 70,000; Full time

Job summary

Join a pioneering AI business as an Executive Assistant to the CEO, where you'll play a vital role in shaping the office culture and supporting global operations. This dynamic position offers the chance to grow alongside a visionary leader in a high-growth environment. With opportunities for career advancement into senior roles, you will be at the forefront of an innovative company. If you're a proactive, detail-oriented professional eager to make a significant impact, this is the perfect opportunity for you.

Benefits

Bonus

Share Options

Career Development Opportunities

Qualifications

• Strong personality with high levels of professional conduct is essential.
• Experience in hospitality or visitor management is a plus.

Responsibilities

• Support the CEO in coordinating office expansion and corporate culture.
• Manage administrative tasks and anticipate the CEO’s needs.

Skills

Administrative Expertise

Communication Skills

Organisational Skills

Proactive Problem Solving

Attention to Detail

Education

3-5 years of professional experience

Tools

Microsoft Office

Outlook

Teams

Word

Job description

Executive Assistant to Chief Executive Officer

An Executive Assistant is required to support the Group CEO of a pioneering Nasdaq-listed Artificial Intelligence business poised for substantial global growth.

Although the business is valued at around $1bn, it is still relatively early in its journey, with operations spanning London, the US, mainland Europe, and Asia.

The business has just opened its new offices in Mayfair. It is expected that as the office grows, this role will morph into a Chief of Staff role.

Role Overview

The role is office-based from 9-6pm (Mayfair), Monday to Friday, and you will play a central role in coordinating the expansion of the office, including setting corporate culture and its operational structure.

The Group CEO is London-based but frequently travels overseas to manage the Group’s diverse office locations. This long-term role is designed to grow alongside the CEO as he builds the London-based team.

As this is a new role, it requires a person with flexibility and pragmatism with ability to think on their feet. You should be comfortable identifying and progressing tasks without following a pre-defined template or routine.

The right individual will be dynamic, highly motivated and a quick thinker, with lots of personality and highly professional.

Joining a high-growth, innovative artificial intelligence business listed on a US stock exchange, this role offers an exciting entrepreneurial environment with the stability of significant resources. Being one of the early members of the London team provides an unparalleled opportunity to accelerate your career. It is expected that the EA will become a key figure within the team, gaining a deep understanding of the business. In due course, if they would like a change from Chief of Staff, they have the opportunity to transition into senior roles in departments such as Marketing or Operations, supported by relevant training.

Please do not apply if:

• You do not have a strong personality with high levels of professional conduct
• Less than 3 years' strong experience (post uni) or 5 years' experience if leaving education at 18
• You are not able to commute easily into London on a daily basis
• Your English is not up to proficient business level
• 9-6pm working hours on a daily basis will be an issue
• You are unable to deal with infrequent ad hoc queries outside of core working hours
• You are not motivated to create a platform for your future career

Capabilities

While direct experience as an executive assistant is not mandatory, proficiency in the following areas is required:

Administrative Expertise:

• Hospitality and / or visitor management / coordination.
• Proficiency in Microsoft Office, particularly Outlook, Teams, and Word.
• Proactive in anticipating the CEO’s needs and solving potential administrative challenges.

Organisational Strengths:

• Effective prioritisation of urgent and non-urgent but highly important tasks while managing a balanced workload.
• High levels of attention to detail and the ability to maintain concentration on complex tasks.

Communication & Confidentiality:

• Dependable and discreet, with the ability to coordinate across multiple time zones.
• Able to maintain confidentiality, given the company’s status as a publicly traded entity on a US stock exchange.

Flexibility:

• Willingness to assist with urgent and highly important matters occasionally outside core working hours when the CEO is overseas. To clarify, there is no expectation for the EA to mirror the CEO’s hours when traveling abroad.

References

Applicants should be prepared to provide character references from prior employment and examples showcasing instances when they exceeded expectations.

Travel

Given the global nature of the company’s operations, there may be opportunities for travel to the Group’s various locations.

Process

The selection process will begin with an introductory video call with JW Markets to discuss the role, answer any questions, and review key aspects of your CV. Successful candidates will be invited to a London-based assessment, where skills in Microsoft Office, task prioritisation, coordination, and communication will be tested.

Successful candidates from this stage will then proceed to an interview with the CEO.

Compensation

Starting compensation is expected at £40-£70k plus bonus + share options, with the salary range reflecting experience and qualifications.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative
• Industries
• Software Development