Company Secretarial Assistant Shawbrook Legal London, GB Published on May 16, 2025

Shawbrook Bank; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading bank in London seeks an administrative support professional for its Company Secretarial function. The role involves managing company records, supporting Board training, and ensuring compliance with governance regulations. Ideal candidates are adaptable, detail-oriented, and possess strong communication skills.

Benefits

Market leading family friendly policies

Free access to mindfulness & meditation app

Employee Assistance Programme

Cycle to work scheme

Discounts on gym membership

Contributory pension scheme

Minimum of 27 days holiday per year

Option to buy or sell holiday days

Community support and charitable giving

Qualifications

• Interest in corporate governance and company law.
• On the path to governance qualifications.

Responsibilities

• Provide administrative support to the Company Secretarial function.
• Assist in managing company records and filings.
• Support training of Board Directors and manage meeting packs.

Skills

Communication

Organisational Skills

Problem Solving

Adaptability

Attention to Detail

Education

Governance Qualifications

Job description

To provide administrative support to the Group’s Company Secretarial function.

To support the Assistant Company Secretary in the day to day management of the Group’s subsidiaries. Including carrying out event driven filings and maintaining company records for all Group companies in line with law and regulation. This might include:

• Confidentiality registers;
• Conflicts of interests register;
• Persons with Significant Control;
• Annual Confirmation Statements;
• Director Training Records;
• Director and Share Registers; and
• Close Links Register

You will support the Group Company Secretary in the training of the Board Directors and induction of new Directors, including timetabling training and ensuring all relevant requirements of the Senior Manager & Certification Regime (SM&CR), UK Corporate Governance Code and other relevant regulation are fulfilled.

You will assist the Group Company Secretary and Assistant Company Secretary to build the Board and Committee packs. Including liaising with Executive (PA) support in the distribution of packs.

You will support the Group Company Secretary in the day to day management of certain committees (incl. production and circulation of packs, actions and follow-up for monthly meetings).

Management of Board Intelligence (Board pack software), including creating and uploading packs, user and shelf management and provision of additional resource information for the Board and Executive Committee.

Assist the team with ad-hoc projects as required.

The Person

• Ideally (but not essential) previous paralegal/governance experience.
• On the path to governance qualifications.
• Interest in corporate governance and company law
• Adaptable and flexible.
• Keen to Learn
• Excellent verbal and written communication skills.
• Ability to work as part of a team.
• Practical approach to resolving problems.
• Excellent planning and organisational skills.
• Able to work under pressure and to tight deadlines.
• Accuracy and attention to detail.
• Professional manner and well presented.

The Opportunity

Shawbrook provides finance to a wide range of customer segments that value the premium experience, flexibility and certainly we deliver. We are a purpose-led organisation, with a focus on delivering long-term sustainable value for all our stakeholders.

We have a diversified offering, with our innovative lending propositions tailored to meet specific customer needs in carefully selected markets across SME, Real Estate and Personal. Our products range from complex structured credit facilities for growth-focused businesses to mortgages for professional landlords and property investors, as well as simple loans for consumers delivered digitally. We fuel our lending through customer deposits, which we attract by delivering a premium experience, choice and consistently great value to smart savers.

The business model we have created is unique and difficult to replicate, with our ‘best of both’ approach combining deep human expertise with advanced digital, tech and data capabilities. This combination not only allows us to deliver excellent customer experiences, but to do so efficiently and at scale. We are proud of our innovative and agile culture, which drives consistently high employee engagement scores and makes Shawbrook an attractive destination for the best talent. If you’re willing to roll up your sleeves, contribute new ideas and believe anything is possible, you’re our kind of person.

Work with us because you:

• Want to be part of a bank built for the dynamics of the modern world
• Relish a challenge and enjoy a fast-paced, innovative and hardworking culture
• Enjoy finding new and better ways to solve complexity and make things happen
• Want to belong to a diverse culture that stands shoulder to shoulder with minority and underrepresented groups
• Care about society and the environment and want to be part of a business that cares too
• Want to continue to grow professionally and be the best version of yourself

Reward

Your Wellbeing - We take your health and well-being very seriously by providing a range of benefits to give you and your family peace of mind. These include:

• Market leading family friendly policies such as access to our Maternity, Adoption and Paternity policies from Day 1 of your employment
• Free access to Headspace, a mindfulness & meditation digital health app
• Free access to Peppy digital health app that offers personalised support through fertility treatment becoming a parent or menopause
• EAP (Employee Assistance Programme) - Offering you support on a wide range of subjects including financial concerns, mental wellbeing and more general queries around family, work, housing, and health
• Cycle to work scheme
• Discounts on gym membership
• Contributory pension scheme & death in service

Your Lifestyle - It’s important you strike the right balance between your work and personal life. We provide benefits to support you when at work and when you’re enjoying your leisure time.

• Minimum of 27 days holiday per year
• Option to buy or sell holiday days through our flexi-holiday scheme
• Discounts on gym membership nationwide
• Access to discounts on a range of high street and online brands
• Community support and charitable giving

Your Contribution - We’re focused on rewarding those that go the extra mile in helping us achieve our goals.

• Participation in our annual discretionary bonus scheme designed to reward your contribution to our success
• Proudly Shawbrook recognition scheme focused on recognising our role models and thanking our colleagues for a job well done