Executive Assistant - Investment Banking (London)

Mizuho Financial Group Inc.; Greater London; On-site; GBP 52,000 - 64,000; Full time

Benefits offered by this job

Private medical care

Pension plan (12% employer)

25 days holiday + Bank Holidays

Discretionary annual bonus

Job summary

Greenhill & Co., an advisory unit within Mizuho Americas, is seeking an Executive Assistant to provide comprehensive support to a team of senior bankers. The role requires discretion, proactivity, and the ability to manage complex diaries and travel arrangements across the UK and internationally.

You will handle correspondence, prepare documents in Office, and support ad-hoc initiatives or policy implementations while maintaining confidentiality and professionalism across a busy financial

Qualifications

• Considerable proven experience supporting busy executives.
• Experience managing diaries and itineraries for multiple team members who travel.
• Proficient with Microsoft applications.

Responsibilities

• Handle extensive and complex diary management.
• Arrange extensive UK and overseas travel and meetings, often last minute.
• Process business expenses using Concur.
• Adhere to internal policies and processes.
• Provide professional telephone service and take messages.
• Prepare and update documents in PowerPoint, Excel and Word.

Skills

Diary management

Travel coordination

Microsoft Office

Communication

Discretion

Administrative support

Concur expense processing

Tools

Concur

Job description

Greenhill: an overview

Greenhill & Co. is a leading independent investment bank focused on providing financial advice on significant mergers, acquisitions, restructurings, financings, liquidity solutions and capital raisings to corporations, partnerships, institutions and governments. Greenhill operates globally from offices in New York, London, Frankfurt, Madrid, Stockholm, Sydney, Toronto, Chicago, Hong Kong, Houston, Los Angeles, Melbourne, Paris, San Francisco, Singapore. In November 2023, Greenhill was acquired by Mizuho Financial Group.

Job Description

Our Executive Assistants provide administrative support to a team of 3-4 senior Bankers across Managing Directors, Directors and Vice Presidents plus support to their junior teams and may work across a variety of sectors. A busy role that requires a calm, professional and precise individual who enjoys taking ownership of their role. This person will be the gatekeeper for their team and must demonstrate good judgement, discretion and proactivity. The person must also show a willingness to contribute to the wider firm and be keen to support ad-hoc initiatives or implementation of new procedures or policies.

Hours: Office hours are 9am – 5.30pm, Monday – Friday but some flexibility will be required.

Holiday: 25 days per annum, plus Bank Holidays

Salary: £58,000 pa Discretionary annual bonus, 12% pension contribution and attractive benefits package, including private medical care.

The Executive Assistant will be primarily responsible for:

• Extensive and often complex diary management (using Outlook)
• Extensive UK and overseas travel and meeting arrangements, frequently last minute and occasionally complex
• Processing of business expenses using Concur
• Adhering to all applicable internal policies and processes
• Professional telephone service – answering, message-taking, hosting conference calls VC’s and cover
• Correspondence, photocopying, filing and ad hoc administrative tasks
• Ad-hoc management of bankers’ contacts
• Dealing with confidential documentation and correspondence.
• Producing and updating documents in Office applications (PowerPoint, Excel and Word)
• Developing relationships with peers at client firms, and other internal EA’s
• Various ad-hoc duties and personal requests/support for the Seniors
• Supporting with occasional internal cover for other Executive Assistants

Knowledge & Experience

Considerable proven experience supporting busy executives at this level, ideally but not essentially within financial services; Experience managing diaries and itineraries for multiple team members who regularly travel; Proficient with Microsoft applications.

Essential Skills

• Have meticulous organisational skills and strong attention to detail
• Be able to prioritise effectively and produce work that is accurate, under pressure
• Be capable of problem solving and reacting efficiently and effectively to a range of different needs, sometimes at speed
• Be a confident communicator with a polite and professional manner
• Have a positive attitude and consider themselves a team player
• Have the ability to handle highly confidential and private information
• Possess and maintain a diplomatic and professional approach to work and colleagues

Job description subject to change upon Manager’s discretion

Greenhill & Co., Inc., part of Mizuho Americas, is focused on providing financial advice on significant mergers, acquisitions, restructurings, financings and capital raising to corporations, partnerships, institutions and governments globally. It acts on behalf of clients throughout the world from its offices in the Americas, EMEA, and APAC.

We are an equal employment opportunity employer, and we comply with applicable laws prohibiting discrimination in all of the jurisdictions where we operate.

AA Employer - M/F/Disability/Veteran.

Accommodations are available upon request for applicants with disabilities and other covered reasons in accordance with applicable law.

We participate in the E-Verify program.

We maintain a drug-free workplace and reserve the right to require pre- and post-hire drug testing, as permitted by applicable law.

Why Mizuho

Mizuho is in growth mode as we are climbing the league tables, disrupting the status quo, and attracting top talent. Positions are available across our corporate functions, and on our corporate and investment banking, capital markets, advisory, research, sales & trading, derivatives, and financing teams. We are looking for candidates who want to contribute to our entrepreneurial culture where people at all levels are inspired to share ideas. Our creativity sets us apart, and our perseverance drives results in creating bespoke, client-focused solutions. If you are interested in advancing your career working for a firm with a growth mindset and the resources of a global financial services team, we would like to hear from you. For more information, please view our Recruiting Brochure