Executive Assistant - Investment Banking (London)

mizuho; Greater London; On-site; GBP 52,000 - 64,000; Full time

Benefits offered by this job

Discretionary annual bonus

Private medical care

12% pension contribution

25 days holiday

Job summary

Greenhill & Co., Inc., part of Mizuho Americas, is seeking an experienced Executive Assistant to support a team of 3-4 senior bankers and their junior teams. You will manage diaries, coordinate domestic and international travel, and handle confidential communications with professionalism and discretion.

You will produce and update documents in PowerPoint, Excel and Word, support ad-hoc initiatives, and help implement new procedures. A positive, proactive team player is essential.

Qualifications

• Extensive diary management for senior bankers.
• Ability to coordinate UK and international travel, often last minute.
• Proficiency with Microsoft Office applications for document production.

Responsibilities

• Extensive and often complex diary management (using Outlook)
• Extensive UK and overseas travel and meeting arrangements, frequently last minute and occasionally complex
• Processing of business expenses using Concur
• Adhering to all applicable internal policies and processes
• Professional telephone service - answering, message-taking, hosting conference calls VC's and cover
• Correspondence, photocopying, filing and ad hoc administrative tasks
• Ad-hoc management of bankers' contacts
• Dealing with confidential documentation and correspondence.
• Producing and updating documents in Office applications (PowerPoint, Excel and Word)
• Developing relationships with peers at client firms, and other internal EA's
• Various ad-hoc duties and personal requests/support for the Seniors
• Supporting with occasional internal cover for other Executive Assistants

Skills

Diary management

Travel coordination

Microsoft Office

Discretion

Professional communication

Education

Bachelor's degree or equivalent

Tools

Outlook

Concur

PowerPoint

Excel

Word

Job description

Greenhill: an overview

Greenhill & Co. is a leading independent investment bank focused on providing financial advice on significant mergers, acquisitions, restructurings, financings, liquidity solutions and capital raisings to corporations, partnerships, institutions and governments. Greenhill operates globally from offices in New York, London, Frankfurt, Madrid, Stockholm, Sydney, Toronto, Chicago, Hong Kong, Houston, Los Angeles, Melbourne, Paris, San Francisco, Singapore.

In November 2023, Greenhill was acquired by Mizuho Financial Group.

Job Description

Our Executive Assistants provide administrative support to a team of 3-4 senior Bankers across Managing Directors, Directors and Vice Presidents plus support to their junior teams and may work across a variety of sectors. A busy role that requires a calm, professional and precise individual who enjoys taking ownership of their role. This person will be the gatekeeper for their team and must demonstrate good judgement, discretion and proactivity. The person must also show a willingness to contribute to the wider firm and be keen to support ad-hoc initiatives or implementation of new procedures or policies.

• Extensive and often complex diary management (using Outlook)
• Extensive UK and overseas travel and meeting arrangements, frequently last minute and occasionally complex
• Processing of business expenses using Concur
• Adhering to all applicable internal policies and processes
• Professional telephone service - answering, message-taking, hosting conference calls VC's and cover
• Correspondence, photocopying, filing and ad hoc administrative tasks
• Ad-hoc management of bankers' contacts
• Dealing with confidential documentation and correspondence.
• Producing and updating documents in Office applications (PowerPoint, Excel and Word)
• Developing relationships with peers at client firms, and other internal EA's
• Various ad-hoc duties and personal requests/support for the Seniors
• Supporting with occasional internal cover for other Executive Assistants

Hours: Office hours are 9am - 5.30pm, Monday - Friday but some flexibility will be required.

Holiday: 25 days per annum, plus Bank Holidays

Salary: £58,000 pa

Discretionary annual bonus, 12% pension contribution and attractive benefits package, including private medical care.

Knowledge & Experience

• Considerable proven experience supporting busy executives at this level, ideally but not essentially within financial services;
• Experience managing diaries and itineraries for multiple team members who regularly travel;
• Proficient with Microsoft applications.

Essential Skills

• Have meticulous organisational skills and strong attention to detail;
• Be able to prioritise effectively and produce work that is accurate, under pressure;
• Be capable of problem solving and reacting efficiently and effectively to a range of different needs, sometimes at speed;
• Be a confident communicator with a polite and professional manner;
• Have a positive attitude and consider themselves a team player;
• Have the ability to handle highly confidential and private information;
• Possess and maintain a diplomatic and professional approach to work and colleagues

Job description subject to change upon Manager's discretion

Greenhill & Co., Inc., part of Mizuho Americas

Greenhill & Co., Inc., part of Mizuho Americas, is focused on providing financial advice on significant mergers, acquisitions, restructurings, financings and capital raising to corporations, partnerships, institutions and governments globally. It acts on behalf of clients throughout the world from its offices in the Americas, EMEA, and APAC.

We are an equal employment opportunity employer, and we comply with applicable laws prohibiting discrimination in all of the jurisdictions where we operate. AA Employer - M/F/Disability/Veteran.

Accommodations are available upon request for applicants with disabilities and other covered reasons in accordance with applicable law.

We participate in the E-Verify program.

We maintain a drug-free workplace and reserve the right to require pre- and post-hire drug testing, as permitted by applicable law.

Greenhill & Co., Inc., part of Mizuho Americas, is focused on providing financial advice on significant mergers, acquisitions, restructurings, financings and capital raising to corporations, partnerships, institutions and governments globally. It acts on behalf of clients throughout the world from its offices in the Americas, EMEA, and APAC.