Executive Assistant in Specialist Business Trading Group - Kent

Bain and Gray; London; On-site; GBP 35,000 - 55,000; Full time

Job summary

A family-run business in Dartford seeks an experienced Executive Assistant to support a newly hired Director in a fast-paced environment. Responsibilities include managing diaries, coordinating activities, and communicating with stakeholders. The ideal candidate will be proactive, resourceful, and from a professional services background.

Qualifications

• Candidates from a professional services background.
• A maximum notice period of one month.

Responsibilities

• Providing efficient PA support to the STBG Director and managing complex diaries.
• Preparing documentation for meetings and communicating professionally with stakeholders.
• Arranging travel, accommodation, and organizing events.

Skills

Proactivity

Resourcefulness

Professional communication

Job description

Executive Assistant in Specialist Business Trading Group - Kent

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Job Description

A successful, family-run business based in Dartford is looking for an experienced Executive Assistant to support a newly hired Director in the Specialist Business Trading department. The candidate will provide first-class administrative support to help the Director settle in. The environment is fast-paced, so we need a resourceful, proactive individual who can start quickly and adapt efficiently.

Key responsibilities include:

• Providing efficient PA support to the STBG Director, Commercial Director, and Finance Leader, coordinating daily activities with their teams and stakeholders.
• Managing complex diaries, prioritizing meetings, and ensuring optimal use of time, including scheduling downtime for rest and recovery.
• Preparing documentation, agendas, and distributing papers for the Monthly Management Meeting; recording and circulating actions.
• Communicating professionally with external stakeholders and internal teams, building strong relationships.
• Handling sensitive and confidential information appropriately.
• Arranging travel, accommodation, and itineraries.
• Completing and submitting expenses.
• Organizing events such as conferences, strategy days, and dinners with internal and external stakeholders.
• Providing professional gatekeeping to protect leaders' time and delegating tasks when appropriate.

We seek candidates from a professional services background with a maximum notice period of one month.

Bain and Gray is an equal opportunities employer, committed to diversity, equity, and inclusion.

We specialize in administrative and PA recruitment across London, including roles like Receptionists, Team Assistants, EAs, Office Managers, and PAs in various sectors. As a boutique agency, we cannot respond individually to all applications. If already registered, please contact your consultant directly.

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