Executive Assistant to People Director and Finance Director - Kent

Bain and Gray; London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A dynamic opportunity for an experienced Executive Assistant to support the People Director and Finance Director in London. The role involves complex diary management, communication with stakeholders, and managing sensitive information. Candidates need to demonstrate professionalism, attention to detail, and the ability to juggle priorities effectively.

Qualifications

• Experience supporting senior executives is essential.
• Professional services background preferred.
• High attention to detail and ability to manage changing priorities.

Responsibilities

• Provide comprehensive support to People and Finance Directors.
• Manage complex diary management and facilitate effective communications.
• Arrange travel and manage expenses.

Skills

Diary Management

Confidentiality

Communication

Relationship Building

Attention to Detail

Job description

Executive Assistant to People Director and Finance Director - Kent

If you haven’t heard from us within 48 hours of submitting your CV then unfortunately your application hasn’t been successful this time. Do keep an eye on our website for new roles that are being added every day.

Job Description

A fabulous Executive Assistant opportunity has arisen for a dynamic, experienced candidate based in Dartford to come in and support the People Director & Finance Director. The business is family owned and run therefore the company values are well instilled and the company is run genuinely.

Duties include but are not limited to:

• Provide efficient & effective PA support to the People Director and Finance Director and co-ordinate day to day activities with their teams and key stakeholders. Including but not limited to:
  • Provide efficient support in managing complex diary management and diary changes effectively, prioritising meetings where necessary. Diaries to be managed strategically and with applied logic to ensure maximum use of available time and to ensure adequate down time is available for rest and recovery to maximise capacity.
  • Screen and prioritise incoming communications (emails, calls, mail).
• Arrange and prepare for meetings - in person & on Teams.
• Coordinate People function all hands meeting.
• Communicate professionally with external key stakeholders and liaise effectively with internal teams in all areas of our business, building strong collaborative relationships and a wide network of support.
• Manage sensitive and confidential data appropriately.
• Arrange travel, accommodation and itineraries for the above as required.
• Expenses management: complete and submit expenses as required. Approve team’s expense, DTA & Mobility claims by proxy where required.

We are looking for a candidate that has experience supporting at a similar level – board experience is essential as the Finance Director is new to the business and will need assistance with understanding how the internal processes are run. We are looking for a candidate that can be warm, friendly but also assertive. High attention to detail and the ability to balance ever changing priorities is paramount. The incoming candidate will be privy to sensitive data so confidentiality is key!

Professional services experience desired with a maximum of 1 month notice period.

Apply now to avoid disappointment!

Please note, this role is based in the office 5 days per week.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in administration and PA recruitment across London. Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We area boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.

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