Executive Assistant & Hiring Coordinator

Outpost Technologies; Greater London; On-site; GBP 38,000 - 60,000; Full time

Job summary

Outpost Technologies is hiring an Executive Assistant to support the CEO. You will own the CEO's diary, manage scheduling across multiple calendars and time zones, and handle travel planning with care to keep the day running smoothly.

Roughly 70% of the role is executive support and 30% is hiring coordination. You will build processes, chase feedback, and help onboarding, learning how a growing company operates from the inside.

Qualifications

• 1-3 years in an EA, team assistant, recruiting coordinator or ops support role - ideally at a startup or fast‑growing tech/fintech.
• Fluent written English. You'll write on the CEO's behalf.
• Exceptionally organised with a bias for action and problem solving.
• Comfortable in a company without much process.

Responsibilities

• Own the CEO's diary and logistics.
• Run scheduling day to day - booking, moving, protecting focus time, resolving clashes.
• Book and manage international travel, and rebuild it when a flight moves.
• Prepare meeting packs: attendees, objectives, outcomes requested.
• Track and chase follow-ups.
• Do the work the CEO never sees.
• Own hiring coordination across the interview loop across time zones.
• Keep the company running - board/investor prep, internal comms, expenses.

Skills

Executive presence

Organised

Written English

Discretion

EQ

Notion

Slack

Linear

ATS

Scheduling tools

AI

Tools

Notion

Slack

Linear

ATS

Scheduling tools

AI

Job description

Outpost Technologies is hiring an Executive Assistant to support the CEO. You will own the CEO's diary, manage scheduling across multiple calendars and time zones, and handle travel planning with care to keep the day running smoothly.

Roughly 70% of the role is executive support and 30% is hiring coordination. You will build processes, chase feedback, and help onboarding, learning how a growing company operates from the inside.