Governance Officer

The NHS Alliance; Leeds; On-site; GBP 42,000 - 52,000; Full time

Benefits offered by this job

30 days annual leave + bank holidays

Pension scheme

Cycle-to-work scheme

Salary sacrifice schemes

Travel season ticket loans

Flexible working

Job summary

The NHS Alliance is seeking a Senior Governance Officer to provide high-quality governance, administrative and organisational support to the Board and its committees. You will help plan meetings, ensure compliance with statutory requirements and support the Chair with confidential executive briefings and diary management.

In this role you will coordinate board and committee meetings, maintain governance records, and help develop an annual plan.

Qualifications

• Experience preparing agendas, coordinating meetings and producing accurate minutes.
• Familiarity with board cycles, reporting, governance documentation and record-keeping.
• Experience supporting a senior leader, Chair, CEO or Director and working across an organisation.
• Experience in a fast-paced EA and governance environment.
• Desirable NHS, charity, public sector or large membership organisation experience.

Responsibilities

• Provide high-quality executive support to the Chair.
• Ensure the Chair is fully briefed and supported across a demanding and varied agenda.
• Coordinate engagements on behalf of the Chair.
• Deliver board and committee secretarial functions and coordinate meetings.
• Assist in delivering an annual plan for the board and its committees.
• Work with the governance team to maintain forward planner and agenda setting.
• Ensure the Chair has a comprehensive brief for effective chairing.
• Attend Board and Committee meetings, record minutes and track actions.
• Maintain governance documentation repository and decisions.
• Support governance across ethics, risk and compliance.
• Ensure compliance with statutory and regulatory requirements.

Skills

Executive support

Diary management

Meeting coordination

Minutes taking

Confidentiality

Governance knowledge

Travel coordination

Communication skills

Job description

The Senior Governance Officer provides high-quality governance, administrative and organisational support to ensure the smooth functioning of the Board and its committees. The postholder ensures meetings are well planned and compliant with statutory and organisational requirements, supports the Chair in fulfilling their leadership responsibilities, and contributes to strong governance practice across the organisation. The role also provides excellent, proactive and confidential executive support to the Chair, including supporting the management of the Chairs diary, balancing strategic priorities and ensuring the Chair is fully briefed, prepared and supported for all internal and external commitments.

• Provide high-quality executive support to the Chair
• Ensure the Chair is fully briefed and supported across a demanding and varied agenda
• Coordinate key engagements on behalf of the Chair, Governance Officer
• Deliver the Confederations board secretarial functions, including coordinating board and committee meetings, ensuring that work is conducted in accordance with agreed processes and legal timescales, and actions are followed up.
• Assist in the delivery of a clear annual plan for the board and its committees, ensuring effective planning and preparation for board and committee meetings as well as demonstrating an ability to deal with urgent and ad hoc priorities as and when they occur.
• Work with the wider governance team to ensure an effective forward planner and agenda setting process that ensures the meeting cycle reflects organisational needs.
• Ensure the Chair of the Board or Committee has a comprehensive brief to support their effective chairing of the meeting
• Attend Board and Committee meetings, record accurate minutes, and track actions to completion.
• Maintain an up-to-date repository of Board and Committee documentation, decisions, and governance records.

PA to the Chair

• Assist in the management of the Chairs diary, including scheduling, prioritising, and planning meetings.
• Coordinate travel, logistics and event arrangements
• Ensure the chair is appropriately briefed and fully supported to fulfil the role.
• Aid in the handling of incoming and outgoing correspondence on behalf of the Chair, including emails, letters, and other communications, and support the Chair in responding to organisational requests, such as reviewing and signing official documents, approving communications, and preparing responses to enquiries.
• Work closely with the CEO office to promote close collaboration between the Chair and CEO
• Maintain confidentiality and exercise discretion in managing sensitive information.

Support the wider governance of the organisation

• Support the wider governance team delivering team objectives around governance, ethics, risk and compliance, as delegated by the Governance and Compliance Manager.
• Ensure the Board complies with statutory, regulatory, and constitutional requirements and uphold high standards of governance.

Excellent organisational skills, meticulous attention to detail, and ability to manage multiple competing deadlines and demands.

• Demonstrable experience preparing agendas, coordinating meetings, and producing accurate minutes quickly.
• Familiarity with Board cycles, reporting expectations, and governance documentation, with excellent record-keeping and document control capability.
• Demonstrable experience supporting a senior leader, Chair, CEO, or Director; and working collaboratively and proactively across an organisation
• Experience of working in a fast-paced EA and governance environment

Desirable

• Experience working within the NHS, charity, public sector, or a large, complex membership organisation.

Person Specification Qualifications Essential

• Excellent organisational skills, meticulous attention to detail, and ability to manage multiple competing deadlines and demands.
• Demonstrable experience preparing agendas, coordinating meetings, and producing accurate minutes quickly.
• Familiarity with Board cycles, reporting expectations, and governance documentation, with excellent record-keeping and document control capability.
• Demonstrable experience supporting a senior leader, Chair, CEO, or Director; and working collaboratively and proactively across an organisation
• Experience of working in a fast-paced EA and governance environment

Desirable

• Experience working within the NHS, charity, public sector, or a large, complex membership organisation.

  The NHS Alliance is committed to promoting a diverse and inclusive environment for our staff. A place where we can all be ourselves and succeed on merit. We offer a range of inclusive employment policies including family friendly policies and flexible working and we have range of channels to support staff from different backgrounds including our staff networks and a staff forum.

  The NHS Alliance is committed to being a flexible employer. We understand the value and benefit to our employees being able to work flexibly and our agile working principles are designed to empower our people to work with optimal flexibility and minimal constraints to support a work life balance and take care of employee health and wellbeing.

• You will receive an excellent benefits package, including 30 days annual leave (plus bank holidays), pension scheme, cycle to work scheme, salary sacrifice schemes and travel season ticket loans.