Executive Assistant, Executive Assistant

Pilgrim's Europe; Uxbridge; On-site; GBP 32,000 - 44,000; Full time

Job summary

Pilgrim's Europe is seeking a highly organised Executive Assistant to support senior leadership in Uxbridge. You will manage complex diaries, travel logistics and prepare briefing materials while handling confidential information with discretion.

Ideal candidates have prior PA/EA experience, excellent time management and strong communication skills. Proficiency in Microsoft Office is essential, and the role requires independent multitasking and a high level of professionalism.

Qualifications

• Previous experience as a Personal Assistant or Executive Assistant.
• Excellent organisational and time management skills.
• Strong communication skills, both written and verbal.
• Advanced Microsoft Office skills, including Word, Excel and PowerPoint.
• Ability to multitask, prioritise and work independently.
• High attention to detail and professionalism.
• Experience handling confidential information.

Responsibilities

• Manage complex diaries, meetings, travel and logistics
• Act as a key point of contact for internal and external stakeholders
• Prepare reports, presentations, briefing papers and meeting materials
• Coordinate meetings, take minutes and track actions
• Manage correspondence, expenses and annual leave administration
• Organise customer, VIP and site visits
• Handle confidential information with professionalism and discretion
• Provide administrative support across the wider team as required

Skills

Executive Assistant experience

Personal Assistant experience

Diary management

Tools

Microsoft Office

Job description

Location: Uxbridge

We're looking for a highly organised and proactive Executive Assistant to provide dedicated support to senior leadership, ensuring the smooth running of daily activities and managing sensitive information with discretion.

Executive Assistant

What You'll Do

• Manage complex diaries, meetings, travel and logistics
• Act as a key point of contact for internal and external stakeholders
• Prepare reports, presentations, briefing papers and meeting materials
• Coordinate meetings, take minutes and track actions
• Manage correspondence, expenses and annual leave administration
• Organise customer, VIP and site visits
• Handle confidential information with professionalism and discretion
• Provide administrative support across the wider team as required

What You'll Bring

• Previous experience as a Personal Assistant or Executive Assistant
• Excellent organisational and time management skills
• Strong communication skills, both written and verbal
• Advanced Microsoft Office skills, including Word, Excel and PowerPoint
• Ability to multitask, prioritise and work independently
• High attention to detail and professionalism
• Experience handling confidential information