Executive Assistant

Talentmark; Huntingdon; On-site; GBP 30,000 - 40,000; Full time

Job summary

Talentmark is recruiting an Executive Assistant to provide confidential administrative and operational support to the UK Director and senior management. You will coordinate executive activities, manage communications, organise meetings and travel, and act as a trusted point of contact for internal and external stakeholders.

This is a permanent, fully on-site role near Huntingdon, offering you the chance to work closely with a collaborative senior leadership team across multiple UK sites.

Qualifications

• Confidential and proactive executive support experience.
• Experience supporting senior executives or leadership teams.
• Willingness to travel occasionally and liaise with multiple stakeholders.

Responsibilities

• Manage complex diaries and schedules.
• Handle calls, emails and correspondence.
• Organise meetings, travel and corporate events.
• Prepare meeting agendas and minutes.
• Process expense reports and invoices.
• Maintain accurate filing systems and documentation.
• Support effective communication between senior leadership and stakeholders.
• Help ensure clear communication across multiple UK sites.

Skills

Diary management

Communication

Travel coordination

Administrative support

Confidentiality

Job description

Executive Assistant

Location: Near Huntingdon, Cambridgeshire | Fully On-site | Permanent

Salary: £30,000 - £40,000

Talentmark is recruiting on behalf of an established bioscience organisation that provides specialist research support services to the global pharmaceutical, biotechnology and life sciences sectors. The company plays an important role in advancing scientific research by supporting preclinical studies within a highly regulated environment.

Due to continued growth, an opportunity has arisen for an organised and proactive Executive Assistant to join the team. This is an excellent opportunity to provide high-level support to the UK leadership team, playing a key role in ensuring the smooth day-to-day operation of the business.

The Role:

As Executive Assistant, you will provide confidential administrative and operational support to the UK Director and senior management team. You'll coordinate executive activities, manage communications, organise meetings and travel, and act as a trusted point of contact for both internal and external stakeholders.

Responsibilities:

• Manage complex diaries and coordinate executive schedules.
• Handle and prioritise incoming calls, emails and correspondence.
• Organise meetings, business travel and corporate events.
• Prepare meeting agendas and record accurate minutes.
• Process expense reports and invoices.
• Maintain accurate filing systems and business documentation
• Support effective communication between senior leadership and stakeholders.
• Help ensure clear communication across multiple UK sites.

Your Background:

• A highly organised, proactive Executive Assistant with the ability to manage multiple priorities while maintaining complete confidentiality.
• Previous experience supporting senior executives or leadership teams.
• Confidence working across multiple stakeholders and business functions, with occasional travel requirements.
• UK Drivers license essential as site not accessible via public transport.

What's on Offer

• Permanent position, fully on-site role near Huntingdon.
• Opportunity to work closely with a collaborative senior leadership team.