Executive Assistant, Europe Scale-Up

Neara; Greater London; Hybrid; GBP 42,000 - 62,000; Full time

Benefits offered by this job

Exposure to regional leadership

Global impact

Job summary

Neara, a London-based tech scale-up building digital twins for electricity grids, is hiring an Executive Assistant for our London office. This hybrid role covers daily administration, finance and invoicing support, team travel, local HR requirements, onboarding, and support for commercial and marketing documents.

You will thrive in a fast-paced, international environment, coordinating with regional leadership and across finance, HR, and marketing to keep operations running smoothly.

Qualifications

• Experience in an Executive Assistant, Chief of Staff, Office Manager, or similar operations role.
• Comfortable working across finance, HR, and admin tasks, with strong attention to detail.
• Experience with invoicing/billing processes and basic bookkeeping (Xero preferred).
• Familiarity with UK/EU employment and HR requirements, or a willingness to quickly get up to speed.

Responsibilities

• Act as a trusted right hand to regional leadership and team, anticipating needs and proactively solving problems before they become issues.
• Manage day-to-day administrative operations for the London/Europe team, including calendars, correspondence, and general executive support.
• Support financial administration - expense processing, invoice tracking, and liaising with finance at HQ.
• Own the customer invoicing process for the region: raising invoices, tracking payment status, chasing outstanding payments, and resolving billing queries.
• Organise team travel, offsites, and team activities, ensuring cost-effective and smooth logistics.
• Manage local HR requirements for the London/Europe team, including contracts, benefits administration, compliance with UK/EU employment regulations, and acting as first point of contact for HR queries.
• Coordinate basic onboarding for new hires: equipment, access, welcome logistics, and initial paperwork.
• Support the commercial team with tender or proposal submissions, and support marketing with collateral, event registrations, and vendor/supplier registrations.

Skills

Executive Assistant

Office management

Invoicing

Bookkeeping

Attention to detail

Communication

Tools

Xero

Job description

Neara, a London-based tech scale-up building digital twins for electricity grids, is hiring an Executive Assistant for our London office. This hybrid role covers daily administration, finance and invoicing support, team travel, local HR requirements, onboarding, and support for commercial and marketing documents.

You will thrive in a fast-paced, international environment, coordinating with regional leadership and across finance, HR, and marketing to keep operations running smoothly.