Executive Assistant (EA) / Senior PA

Carousel Consultancy Ltd; West End; On-site; GBP 42,000 - 48,000; Full time

Job summary

Carousel Consultancy Ltd. is seeking a Senior Executive Assistant to provide high-level support to a Director in a fast-paced media environment in London’s West End.

The role involves extensive diary management, international travel arrangements, email handling, event coordination and detailed reporting for a global audience. The successful candidate will demonstrate superb organisational skills, discretion, and the ability to anticipate needs in a dynamic, multi-time-zone setting.

Qualifications

• Experience as a PA/EA, ideally in fast-paced international environments.
• Strong diary and calendar management skills with attention to detail.
• Proven ability to handle confidential information discreetly.

Responsibilities

• Provide day-to-day support to a Director.
• Manage extensive diary across time zones and coordinating meetings.
• Organise international travel, accommodation and itineraries.

Skills

Diary management

International travel coordination

Email management

Event coordination

Discretion/confidentiality

Gate-keeping

Time management

Communication skills

Tools

MS Office

Outlook

PowerPoint

Word

Excel

Job description

Executive Assistant (EA) / Senior level PA - Media Industry - West End, London – c£45k + benefits – 18m FTC

We have a fantastic opportunity for an incredibly organised, conscientious and discreet Senior level PA / Executive Assistant to join a fabulous company in the West End on an 18m FTC.

As the Senior PA / Executive Assistant (EA) you will provide dedicated, high-level support to a Director, including extensive diary management, international travel arrangements, email management, event coordination, general administration and more.

This is a fast-paced, international role that requires strong multi-tasking, a keen eye for detail and the ability to be two steps ahead; it would be ideal for someone who loves supporting at a senior level in a global environment.

We’re looking for someone with prior experience as a PA / EA, ideally in the media industry, who is confidential, highly organised and is able to proactively problem-solve in an ever-changing environment.

Key responsibilities as the Senior PA / EA will include:

• General day-to-day support to the Director
• Extensive diary management - managing conflicting and changing diaries and itineraries
• Coordinating in-person and online meetings across various time-zones
• Collating global company information for collation and presentation in various formats (presentations, newsletters etc.)
• Managing email inboxes
• Managing international travel bookings, accommodation and itineraries
• Organising relevant visas and documentation as required
• Producing detailed reports and presentations
• Coordinating company events including online meetings, conferences and more
• Collating expenses
• Maintaining team databases and systems

And more.

What we’re looking for:

• Experience in fast-paced, international PA / EA roles, ideally in the media industry (or related fields)
• Excellent organisational skills and strong time-management capabilities
• Fast and accurate secretarial skills
• Confident communication skills with the ability to liaise professionally at all levels, internationally
• Resilience, assertiveness and professionalism to act as a proficient, yet respectful gate-keeper
• Strong experience in international travel and meeting arrangements
• Accurate written skills with strong proofreading abilities – experience producing reports, documents and company newsletters
• Solid research, analysis and data collating capabilities
• Highly confidential nature and the ability to act with discretion
• Proactive, ‘can-do’ attitude and problem-solving capabilities
• Ability to work proactively at pace, in an ever-changing environment
• Strong MS Office skills including Outlook, PowerPoint, Word and Excel

Interested in this fantastic EA role?