Executive Assistant

Antonia Saunders Ltd; City Of London; On-site; GBP 90,000 - 110,000; Full time

Job summary

Antonia Saunders Ltd is recruiting a Senior Executive Assistant for a private household in West London. The role supports a UHNW family, with a senior EA team and a Junior EA, offering discreet, high‑level coordination and seven‑day coverage. Salary is c.

£90,000–£110,000 depending on experience. The successful candidate will manage diaries, travel, spend and supplier liaison, with a focus on seamless operation and confidential handovers.

Qualifications

• Proven experience as a Senior EA/PA within a UHNW private household or family office.
• Discretion and sound judgement.
• Highly organized and calm under pressure.
• Team player comfortable sharing responsibility with principals.
• Diplomatic in managing expectations.
• Experience with financial administration.
• Equestrian knowledge would be an advantage.

Responsibilities

• Managing complex diaries and family schedules, including children's activities.
• Organising travel and logistics for the family and accompanying staff.
• Liaising with the wider household team to ensure smooth operations.
• Managing lifestyle requests, gifting and personal administration.
• Acting as main point of contact for external suppliers and service providers.
• Reconciling expenditure and processing invoices and payments.
• Keeping meticulous, confidential records and thorough handovers.
• Identifying bottlenecks and proposing practical improvements to ways of working.

Skills

Diary management

Travel coordination

Vendor management

Financial administration

Discretion

Team player

Driving licence

Tools

Microsoft Office

Job description

Senior Executive Assistant

Private Household in West London

Salary: c. £90,000 - £110,000 depending on experience.

One of our private clients requires an experienced and highly discreet Senior Executive Assistant to support a family within a large, fully staffed private household in West London.

The Role

This is a senior position within a newly structured EA team. You will work in close partnership with a fellow Senior EA, supported by a Junior EA, to give the family seamless support seven days a week. You will be a central point of coordination between the family, the household team and external providers. The family is looking for someone who will help shape how the team works, not simply absorb the workload.

Key Responsibilities

• Managing complex diaries and family schedules, including children's activities
• Organising travel and logistics for the family and accompanying staff
• Liaising with the wider household team to make sure everything runs smoothly
• Managing lifestyle requests, gifting and personal administration
• Acting as the main point of contact for external suppliers and service providers
• Reconciling expenditure and processing invoices and payments
• Keeping meticulous, confidential records and giving thorough handovers to your fellow EA
• Identifying bottlenecks and proposing practical improvements to ways of working

Candidate Profile

• Proven experience as a Senior EA or PA within a UHNW private household or family office
• Exceptional discretion and sound judgement
• Proactive, highly organised and calm under pressure
• A genuine team player who is comfortable sharing responsibility and access to the principals
• Confident and diplomatic in managing expectations
• Comfortable with financial administrationEquestrian knowledge would be an advantage
• Full, clean UK driving licence and the right to work in the UK

Hours

Full-time and based on site during the week. Weekend cover is one weekend in three and is worked entirely remotely, with two days off in lieu the following week.

We appreciate your interest in this role. Please note, due to the high volume of CVs we receive, we are unable to respond to every application.