Executive Assistant, CFO

International SOS; Greater London; Hybrid; GBP 42,000 - 66,000; Full time

Benefits offered by this job

Hybrid working 3 days in the office

Birthday holiday

Additional annual leave purchase

Private Pension

Private Medical Insurance

Life Assurance

Job summary

International SOS in London is seeking an Executive Assistant to provide high-level administrative and operational support to our senior leadership. You will manage calendars, coordinate travel, and prepare key documents for timely decision-making.

The role requires discretion, superb organisation, and the ability to prioritise in a fast-paced, global environment. Hybrid working is available with 3 days in the office, plus a comprehensive benefits package including Private Pension, Private

Qualifications

• Proven experience as an Executive Assistant or similar administrative role.
• Strong skills in Word, Excel, PowerPoint, Outlook and Teams.
• Excellent organisation, time management, and written/verbal communication.
• Ability to handle multiple priorities with discretion and professionalism.

Responsibilities

• Manage complex calendars, meetings and international travel.
• Coordinate meeting logistics and follow up on actions.
• Prepare, edit and format reports, presentations and documents.
• Handle confidential information with discretion.
• Liaise with stakeholders on behalf of senior leaders.
• Process expense claims and support financial processes.
• Support administrative processes across senior stakeholders.
• Identify urgent issues and prioritise effectively.
• Assist with special projects and cross-functional initiatives.
• Provide broad administrative support across the organisation.

Skills

Executive support experience

MS Office

Organisational skills

Communication skills

Multitasking & independence

Discretion & judgement

Job description

At International SOS, we are in the business of protecting and saving lives. For 40 years, we have delivered customised security risk management, health, and wellbeing solutions to organisations worldwide. With a presence in 90 countries and a team of nearly 13,000 experts, we provide 24/7 support to help organisations fulfil their Duty of Care responsibilities.

Now, we’re looking for talented individuals to join our team and make a difference.

About the role

We are seeking an Executive Assistant to provide high-level administrative and operational support to senior leadership. This role requires exceptional organisation, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key responsibilities

• Manage complex calendars, meetings, appointments, and travel arrangements, including international travel where required.
• Coordinate meeting logistics and follow up on key actions and deliverables.
• Prepare, edit, and format correspondence, reports, presentations, and other business documents.
• Handle sensitive and confidential information with a high degree of professionalism and discretion.
• Act as a key liaison with internal and external stakeholders on behalf of senior leaders.
• Process and manage expense claims, ensuring timely submission and reimbursement.
• Support business operations by understanding key financial processes and priorities.
• Coordinate special projects and support the implementation of administrative processes and procedures.
• Provide administrative and organisational support across multiple senior stakeholders.
• Identify urgent issues, prioritise effectively, and take appropriate action when required.

About you

• Proven experience as an Executive Assistant or in a similar administrative support role.
• Strong proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams.
• Excellent organisational, time management, written, and verbal communication skills.
• Able to manage multiple priorities, work independently, and build effective relationships with stakeholders.
• Demonstrates sound judgement, attention to detail, discretion, and a proactive approach to problem-solving.
• Competitive salary and incentive scheme
• Warm, supportive, and open company culture
• An opportunity to thrive in a global environment
• Hybrid working: 3 days in the office
• Birthday holiday and option to purchase additional annual leave
• Comprehensive Benefits Package: Private Pension, Private Medical Insurance, Life Assurance and more

By joining International SOS, you will contribute to a global network dedicated to protecting people and organisations. We offer a dynamic and respectful workplace where expertise, innovation, and collaboration drive our success. International SOS has been awarded as a Top Employer in the UK by the Top Employer’s Institute (TEI) for 2025.

13,000 experts | 1,200+ locations | 90 countries | 110+ languages