Executive Assistant - CEO

Zeal Holdings Limited; London; Hybrid; GBP 30,000 - 60,000; Full time

Job summary

An innovative organization is seeking an Executive Assistant to the CEO to enhance operational efficiency and drive strategic initiatives. In this pivotal role, you will manage the CEO's schedule, streamline communication with stakeholders, and ensure that high-priority tasks are completed on time. This position offers the chance to take ownership of impactful projects, contributing to the organization's growth while working in a supportive and dynamic environment. If you thrive in a fast-paced setting and possess strong bilingual communication skills, this opportunity is perfect for you.

Benefits

25 days annual leave + Bank holidays

Gym reimbursement £300/year

Health insurance

Optical benefit

Dental benefit

Maternity and paternity leave

Work from anywhere 30 days

Pension scheme via Aviva

Qualifications

• 2+ years in administration or project management role.
• Strong writing skills and ability to work under pressure.

Responsibilities

• Optimize executive efficiency and manage high-priority tasks.
• Enhance communication between CEO and stakeholders.
• Drive strategic initiatives and coordinate projects.

Skills

Mandarin proficiency

English proficiency

Time management

Communication skills

Data analysis

Flexibility under pressure

Education

Bachelor's degree

Master's degree

Graduated from QS top 100 universities

Tools

Microsoft Office Suite

Job description

About the Role:

We're looking for an EA to CEO who will streamline executive operations, manage key projects, and ensure the CEO's time is optimally utilized and contribute to enhancing organizational efficiency and achieving strategic goals. In this role, you'll have the opportunity to take ownership of high-impact initiatives, improve communication across teams, and play a pivotal role in driving organizational success.

Performance Profile:

Your success in this role will be defined by achieving these outcomes in the first 6-12 months:

• Optimize Executive Efficiency: Develop and follow an effective time management methodology for the CEO, ensuring 100% of high-priority tasks are completed on time
• Enhance Communication: Establish streamlined communication protocols between the CEO and key stakeholders, reducing response times by 25%
• Drive Strategic Initiatives: Successfully coordinate and deliver high-priority projects or initiatives 99% within deadlines and budget, contributing directly to organizational growth

Requirements:

• Full proficiency in Mandarin and English
• Bachelor's degree is a must. Master's degree or graduating from QS top 100 universities is a plus
• At least 2-year experience in administration or project management role
• Ability to be flexible, work under pressure and to tight deadlines
• Sound writing ability and use of Microsoft Office Suite (Word, Excel and PowerPoint)
• Data analysis skill is a plus

Benefits:

• 25 days annual leave + Bank holidays
• Gym reimbursement £300/year
• Health insurance, optical benefit, dental benefit
• Maternity and paternity leave
• Hybrid Work - 4 days in office
• Work from anywhere 30 days
• Pension scheme via Aviva

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative

Industries

Non-profit Organizations and Primary and Secondary Education