Executive Assistant – Attaché de Direction

Jobtailor; Greater London; On-site; GBP 42,000 - 62,000; Full time

Job summary

Jobtailor in Greater London is seeking an experienced Executive Assistant to support the Senior Vice President, Medical Affairs Rare Diseases. You will manage diaries, travel, visitors and itineraries, coordinate leadership activities and distribute agendas and documentation.

The role requires strong project management, invoicing experience, tact and discretion, plus proficiency with MS Office and Concur toolkit.

Qualifications

• Strong experience as an Executive Assistant supporting Executive Director levels.
• Strong experience in Project Management.
• Planning, organising and prioritisation skills.
• Tact, diplomacy and discretion.
• Strong experience in invoicing.
• Proficiency with MS Office.
• Experience with Concur toolkit.
• English fluency is required.

Responsibilities

• Provide administrative and secretarial support to the Senior Vice President, Medical Affairs Rare Diseases.
• Manage administrative requirements and support.
• Manage travel, calendars, visitors, and itineraries.
• Review and obtain approval for expenses.
• Set up new suppliers and requisitions on behalf of the team.
• Arrange flights, hotels, and other travel using the booking system and company policies.
• Support SVP Global Medical Affairs agendas and prioritise time.
• Manage diaries and meeting schedules, coordinate leadership activities and correspondence, and distribute agendas and documentation.
• Coordinate with administrative support staff across the team.
• Support preparation of project documents and reports.
• Attend leadership meetings as required.
• Support logistics for meetings, events, and off-site days.

Skills

Executive support

Project management

Planning & prioritisation

Diplomacy & discretion

Invoicing experience

Tools

Concur Toolkit

MS Office

Job description

• Provide administrative and secretarial support to the Senior Vice President, Medical Affairs Rare Diseases
• Manage administrative requirements and support
• Manage travel, calendars, visitors, and itineraries
• Review and obtain approval for expenses
• Set up new suppliers and requisitions on behalf of the team
• Arrange flights, hotels, and other travel using the booking system and company policies
• Support SVP Global Medical Affairs agendas and prioritise time
• Manage diaries and meeting schedules, coordinate leadership activities and correspondence, and distribute agendas and documentation
• Coordinate with administrative support staff across the team
• Support preparation of project documents and reports
• Attend leadership meetings as required
• Support logistics for meetings, events, and off-site days

Requirements

• Strong experience as an Executive Assistant supporting Executive Director levels
• Strong experience in Project Management
• Planning, organising and prioritisation skills
• Tact, diplomacy and discretion
• Strong experience in invoicing
• Proficiency with MS Office
• Experience with Concur toolkit
• English fluency is required

Core Competencies

Demonstrates strong administrative and secretarial support capabilities, with expertise in project management, travel coordination, and effective communication. Proficient in managing executive schedules and logistics while maintaining discretion and professionalism.

Highest-signal resume keywords

• Executive Assistant Experience
• Project Management
• MS Office Proficiency
• Invoicing Experience
• Concur Toolkit Experience

Hard Skills

• Project Management
• Invoicing
• Travel Coordination
• Calendar Management
• Document Preparation

Soft Skills

• Planning
• Organising
• Prioritisation
• Tact
• Diplomacy

Industry Keywords

• Administrative Support
• Medical Affairs
• Leadership Coordination
• Supplier Management

Tools & Technologies

• MS Office
• Concur Toolkit