Executive Assistant/Attache(e) de Direction

Ipsen Pharma (SAS); Greater London; Hybrid; GBP 45,000 - 60,000; Full time

Job summary

Ipsen Pharma (SAS) in London seeks an Executive Assistant to support the Senior Vice President, Medical Affairs Rare Diseases, and help drive administrative excellence. You will manage calendars, travel, and meetings, prepare reports, and coordinate with cross-functional teams.

The role requires discretion and polished communication in a global biopharma setting. Strong experience at executive level, proficiency with MS Office and Concur, and fluency in English are essential.

Qualifications

• Strong experience supporting Executive Director levels.
• Excellent calendar, travel and expense management.
• Discretion and tact in handling confidential information.
• Fluent in English with professional communication skills.

Responsibilities

• Provide administrative and secretarial support to Senior VP, Medical Affairs Rare Diseases.
• Manage travel, calendar and visitor logistics with policy adherence.
• Review and gain approval for expenses and set up suppliers/requisitions.
• Support agendas, documentation and meeting coordination across teams.
• Attend leadership meetings and assist with project documents and reports.

Skills

Executive support

Project management

Discretion

English fluency

Tools

MS Office

Concur toolkit

Job description

Title

Executive Assistant/Attache(e) de Direction

Company

Ipsen Pharma (SAS)

About Ipsen

Ipsen is a mid-sized global biopharmaceutical company with a focus on transformative medicines in three therapeutic areas: Oncology, Rare Disease and Neuroscience. Supported by nearly 100 years of development experience, with global hubs in the U.S., France and the U.K, we tackle areas of high unmet medical need through research and innovation. Our passionate teams in more than 40 countries are focused on what matters and endeavor every day to bring medicines to patients in 88 countries. We build a workplace that champions human-centric leadership and fosters a culture of collaboration, excellence and impact. At Ipsen, every individual is empowered to be their true selves, grow and thrive alongside the company’s success. Join us on our journey towards sustainable growth, creating real impact on patients and society! For more information, visit us at https://www.ipsen.com/ and follow our latest news on LinkedIn and Instagram.

Job Description

Are you ready to lead and innovate in a dynamic, patient-focused biopharmaceutical company? Ipsen is a growing global specialty-driven biopharmaceutical company focused on innovation and specialty care. We aim to make a sustainable difference by significantly improving patients’ health and quality of life, providing effective therapeutic solutions for unmet medical needs through differentiated and innovative medicines in Oncology, Neurosciences, and Rare Diseases.

Why Ipsen?

• Patient-Focused: The patient is at the heart of everything we do, and improving their outcomes is the deliverable of every strategy.
• Employee Care: We care for our employees, who are the ambassadors making a real difference.
• Bold Leadership: We attract and develop bold, agile, entrepreneurial individuals who take full ownership of their decisions.
• Growth Opportunities: We offer a wealth of fulfilling challenges and growth opportunities in a fast-moving, game-changing organization.

About the Role

The Executive Assistant will provide administrative and secretarial support to Senior Vice President, Medical Affairs Rare Diseases.

Main Responsibilities

• Effectively manage administrative requirements and administration support
• Manage travel, calendar and visitor logistics (including itineraries).
• Review and gain approval for expenses.
• Set up New Suppliers and Requisitions on behalf of the team
• Arrange travel (including flights, hotels, etc) using current booking system according to policies.
• Support SVP Global Medical Affairs agendas, ensuring optimisation and prioritisation of time.
• Effective higher management of diaries and meeting schedules, co-ordination, leadership activities, correspondences, ensuring agendas and corresponding documentation availability and distribution.
• Co-ordination with administrative support staff across the team
• Support preparation of project documents and reports.
• Attend leadership meetings, as required, as part of the leadership team.
• Support logistics for meetings and events, including off-site days.

Qualifications

• Strong experience as an Executive Assistant supporting Executive Director levels.
• Strong experience in Project Management Planning, organising and prioritisation skills coupled with tact, diplomacy and discretion is needed.
• Strong experience in invoicing and MS Office, Concur toolkit
• English fluency is required.

Ipsen is committed to fostering a diverse and inclusive workplace where all employees feel valued and empowered.

We are committed to creating a workplace where everyone feels heard, valued, and supported; where we embrace “The Real Us”. The value we place on different perspectives and experiences drives our commitment to inclusion and equal opportunities. When we include diverse ways of thinking, we make more thoughtful decisions and discover more innovative solutions. Together we strive to better understand the communities we serve. This means we also want to help you perform at your best when applying for a role with us. This information will be handled with care and will not affect the outcome of your application.

At Ipsen, each employee makes a real impact. Our teams are passionate about what they do because they care about making a difference in patients’ lives. We invest in our employees to support life-changing projects that create positive impact for patients and society.

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