12 month FTC Executive Assistant

Brookfield; London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading investment management firm in London is seeking a proactive Executive Assistant to support their dynamic team. This role involves managing schedules, coordinating travel, and providing administrative support in a fast-paced environment. The ideal candidate will have excellent organizational skills and a strong attention to detail, with a minimum of three years' experience in a similar role. Join a company that values collaboration and offers a positive work environment.

Qualifications

• Minimum 3 years' experience in a similar industry.
• Proficient in Microsoft Office applications.

Responsibilities

• Manage diary and schedule meetings across global time zones.
• Coordinate travel and accommodation requirements for the team.
• Onboard new joiners and manage team expense reports.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Proactive

Flexible

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Concur

Job description

Join to apply for the 12 month FTC Executive Assistant role at Brookfield

Join to apply for the 12 month FTC Executive Assistant role at Brookfield

Business - Private Equity

The Brookfield Private Equity Group has a 20-year track record of consistently generating strong investment performance. Leveraging its deep experience as a long-term owner and operator of world-class assets and businesses, the team is focused on acquiring high-quality businesses with barriers to entry and enhancing their cash flow capabilities by improving strategy and execution. The private equity group has over $131B of assets under management, with an integrated team of investment and operational professionals located in key regions around the world. Investors can participate in the growth of our industrial and services businesses through our publicly listed vehicle, Brookfield Business Partners, or through our private funds. Our flagship global private equity fund, Brookfield Capital Partners VI, is currently raising its sixth fund and has a diverse group of institutional partners from around the globe. Brookfield Business Partners is listed on the New York and Toronto stock exchanges (NYSE: BBU, TSX: BBU.UN). For more information, please visit our website at https://bbu.brookfield.com.

Location

London - One Canada Square, Level 25

Business - Private Equity

The Brookfield Private Equity Group has a 20-year track record of consistently generating strong investment performance. Leveraging its deep experience as a long-term owner and operator of world-class assets and businesses, the team is focused on acquiring high-quality businesses with barriers to entry and enhancing their cash flow capabilities by improving strategy and execution. The private equity group has over $131B of assets under management, with an integrated team of investment and operational professionals located in key regions around the world. Investors can participate in the growth of our industrial and services businesses through our publicly listed vehicle, Brookfield Business Partners, or through our private funds. Our flagship global private equity fund, Brookfield Capital Partners VI, is currently raising its sixth fund and has a diverse group of institutional partners from around the globe. Brookfield Business Partners is listed on the New York and Toronto stock exchanges (NYSE: BBU, TSX: BBU.UN). For more information, please visit our website at https://bbu.brookfield.com.

Brookfield Culture

Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.

Job Description

Role Overview

This position would suit a highly proactive EA who is flexible with excellent organisational skills, and proven experience operating in a fast moving, growing professional services business.

Key Responsibilities

• Diary management, across global time zones.
• Scheduling / Coordinating meetings (external and internal):
• Preparing internal rooms and coordinating with required stakeholders
• Printing and preparing relevant materials
• Coordinating global travel and accommodation requirements for the team.
• Produce visa documentation when required.
• Supporting visitors from international offices.
• Liaising with Reception to arrange meeting rooms, guest access and hospitality as required.
• Responsible for onboarding of new joiners into the team.
• Management of team expense reports each month in line with company policy.
• Process invoices and retain records to ensure timely payment
• Sort post and deal with routine enquiries and confidential correspondence.
• Assisting with the organisation of team social events.
• Providing support to other EA’s and administration colleagues as required.
  
  

Technical Skills

• Minimum 3 years' experience in a similar industry
• Excellent organization and communication skills
• Proficient knowledge of Microsoft Outlook, Word and PowerPoint – Previous experience using Concur would be desirable but not essential
• Proactive and able to work on own initiative as well as part of a team
• Decisive, resourceful and quick to prioritize
• High attention to detail
• Flexible and adaptable
• Resilient, with strong team focus
  
  

Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it. Accordingly, we do not tolerate workplace discrimination, violence or harassment.

We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Investment Management, Financial Services, and Venture Capital and Private Equity Principals

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