Executive Assistant - 12 month fixed term contract

Guy Carpenter; London; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a skilled Executive Assistant for a 12-month fixed-term contract. This hybrid role, based in London, requires a proactive individual with event planning experience and strong organizational skills. You will support senior-level employees by managing diaries, coordinating travel, and ensuring seamless communication. Join a vibrant team that values professional development and fosters a diverse and inclusive culture. This is an exciting opportunity to make a significant impact while working in a dynamic environment.

Benefits

Professional Development Opportunities

Vibrant and Inclusive Culture

Flexible Work Environment

Qualifications

• Experience as an Executive Assistant with strong organizational skills.
• Ability to manage diaries and coordinate travel arrangements.

Responsibilities

• Assist with administrative tasks and maintain confidentiality.
• Organize conferences and manage busy schedules for senior employees.

Skills

Event Planning

Microsoft Office

Organizational Skills

Communication Skills

Multi-tasking

Job description

Executive Assistant - 12 month fixed term contract

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We are seeking a talented Executive Assistant to join our team at Guy Carpenter.

This role will be based in our London office and is a hybrid role that has a requirement of working at least three days a week in the office.

Please note: This role is to cover maternity leave so is only available as a 12 month fixed term contract.

We are looking for an experienced Executive Assistant who will be able to showcase their skills and add value straight away.

The role involves a high level of conference/seminar organising so will suit someone who has previous event planning experience

We will count on you to:

• Remain compliant with internal standards and policies when dealing with sensitive information by always maintaining confidentiality.
• Assist team with a variety of general administrative tasks as assigned; provides coverage for EAs who are out of the office to ensure seamless support to all senior level employees.
• Prepares responses to routine enquiries.
• Builds relationships with clients and clients EAs; proactively spot clients that haven't been called upon and/or who need follow up.
• Understands the business goals and objectives of each supported senior level employee and helps to push them forward.
• Maintains diaries for senior level employees; schedules internal and external meetings, communicates with clients and infrastructure staff as appropriate; coordinates travel and accommodations.
• Take an active role in organising conferences, seminars and client meetings.
• Maintain and manage a busy diary, organising internal and external appointments considering current priorities and the need for focus time
• Monitor inbox, responding to emails where appropriate, flagging them for later discussion
• Coordinate and arrange business trips including meeting itineraries, flights and accommodation
• Liaise with internal and external colleagues and clients
• Reconcile expense claims and credit card statements
• Act as a ‘gate keeper’ to ensure non-essential tasks are given low priority
• Undertake ad-hoc projects
  
  

What you need to have:

• Experience working in a similar role which demonstrates your ability to multi-task, organise and prioritise effectively
• Previous event planning experience
• Ability to plan and organise self and others
• Strong written and verbal English language skills
• Sound knowledge of Microsoft Office
• Proven ability to develop and maintain relationships
  
  

What makes you stand out:

• Experience working within the insurance and financial services industry
  
  

Why join our team:

• We help you be your best through professional development opportunities, interesting work and supportive leaders.
• We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have impact for colleagues, clients and communities.
• Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being.
  
  

Guy Carpenter, a business of Marsh McLennan (NYSE: MMC), is a leading global risk advisory and reinsurance specialist and broker. Marsh McLennan is a global leader in risk, strategy and people, advising clients in 130 countries across four businesses: Marsh, Guy Carpenter, Mercer and Oliver Wyman. With annual revenue of $24 billion and more than 90,000 colleagues, Marsh McLennan helps build the confidence to thrive through the power of perspective. For more information, visit guycarp.com, or follow on LinkedIn and X.

Marsh McLennan is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age background, civil partnership status, disability, ethnic origin, family duties, gender orientation or expression, gender reassignment, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law. We are an equal opportunities employer. We are committed to providing reasonable adjustments in accordance with applicable law to any candidate with a disability to allow them to fully participate in the recruitment process. If you have a disability that may require reasonable adjustments, please contact us at [e-mail].

Marsh McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh McLennan colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one “anchor day” per week on which their full team will be together in person.

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Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Temporary

Job function

• Job function

  Administrative

• Industries

  Insurance and Business Consulting and Services

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