Executive Assistant (1 Year Fixed-Term Contract)

SNAP, Inc.; Abingdon; On-site; GBP 40,000 - 68,000; Full time

Benefits offered by this job

Up to 28 weeks of parental leave and a

In the US, this includes the following

Job summary

Snap Inc. is seeking an Executive Assistant to join the Specs team in a fast-paced environment. You will anticipate needs, manage complex calendars, coordinate international travel, and support executives across multiple teams and time zones.

The role requires 2+ years of high-level administrative experience, strong scheduling skills, and proficiency with Google Workspace. You will also plan large team events and drive efficiency through technology.

Qualifications

• 2+ years of experience providing high-level executive administrative support at the executive level
• BS/BA degree or equivalent years of experience
• Strong scheduling/coordination skills across multiple locations and time zones
• Experience with planning large team events and off-sites
• Experience with Google enterprise products (Gmail, Calendar, Docs) and a passion for using technology to increase efficiency

Responsibilities

• Anticipate needs and provide high-level executive administrative support
• Coordinate complex international and domestic travel arrangements
• Interact regularly and build relationships with executives across teams, locations and time zones
• Manage a complex calendar and schedule
• Organize team professional events, socials, team off-sites, etc
• Navigate complex organizations and improve organizational communication
• Perform ad-hoc projects such as preparing reports and presentations
• Project manage milestone reporting with cross-functional stakeholders
• Build and maintain documentation of organizational and reporting structures
• Help with various administrative and office duties as assigned

Skills

Executive support

Calendar management

Travel coordination

Interpersonal communication

Event planning

Education

BS/BA degree

Equivalent work experience

Tools

Gmail

Google Calendar

Google Docs

Job description

• We’re looking for an Executive Assistant to join our Specs team at Snap Inc!
• We’re looking for an EA who thrives in a fast-paced environment. In addition to being organized, analytical, strategic, and resourceful, you must possess communication skills to interact with a variety of people and job functions. High enthusiasm, creativity, and resourcefulness are crucial, as is a high level of professional integrity and confidentiality. You will:
• Anticipate needs and provide high-level executive administrative support
• Coordinate complex international and domestic travel arrangements
• Interact regularly and build relationships with executives across various teams, locations and time zones
• Manage a complex calendar and schedule
• Organize team professional events, socials, team off-sites, etc
• Navigate complex organizations and enhance organizational communication while acting as an escalation point of contact for issues
• Perform non-administrative ad-hoc projects such as preparing reports and presentations, and gathering insights, research, and information to inform decision making
• Project manage milestone reporting by working with cross functional stakeholders to ensure timely delivery as needed
• Build and maintain documentation of organizational and reporting structures
• Help with various administrative and office duties as assigned

Benefits

• Up to 28 weeks of parental leave and return-to-work program
• Adoption, surrogacy, infertility, and fertility preservation benefits
• Backup child care coverage, center-based care support, & caregiver assistance
• Dependent Daycare Flexible Spending Account
• For Snap, employees taking care of loved ones with complex, chronic, or ongoing care needs (i.e. parent with Dementia, spouse with Cancer, child with Autism), your family can save time, money, & stress with Wellthy
• Lactation rooms (based on office location) and breastmilk shipping coverage
• Services to support your path to parenthood & beyond - fertility support & family planning via Carrot, SNOO, Hinge Health
• Short-term disability, long-term disability, basic life insurance, and AD&D insurance
• Comprehensive medical coverage, including PPO, HDHP with HSA, and HMO options
• Dental coverage, including orthodontia benefits
• Vision coverage, including frame and contact allowance and LASIK benefits
• Free membership to One Medical for primary and urgent healthcare services
• Business Travel Insurance
• Gym perks and discounts
• Team fitness classes and races
• Sports leagues
• Cooking and nutritional workshops
• Well-being reimbursement
• Unlimited access to virtual physical therapy with Anthem
• 15 sessions per year of mental health for you + dependents through Lyra
• Generous time off and leave programs. In the US, this includes the following:
• Up to 3 weeks (120 hours) of vacation time and 1 floating holiday for non-exempt team members
• 12 paid holidays per year
• 15 sick and safe days per year
• Meditation and yoga classes
• Social gatherings, team outings, and volunteering programs
• Speaker series, classes, and subscriptions to educational programs
• Snap Inc. provides a 401(k) plan that allows you to save on a pre-tax, Roth, and after-tax basis for your retirement (yes, we even have the Mega backdoor option!) Snap will also match 100% up to 3% of your contribution and then 50% on your 4th and 5th%
• Flexible Spending Accounts for healthcare, daycare and commuter
• Health Savings Account with employer contributions
• Rocket Lawyer memberships
• Financial education programs
• Snap exclusive discounts and perks
• Compensation packages that let you share in Snap's long-term success!

High level of professional integrity and confidentialityIncredibly proactive and able to take initiative and work efficiently with little directionThrive in a fast-paced, quickly changing environment with an optimistic approach to work and lifeExcellent oral and written communication skills2+ years of experience providing high-level administrative support at the executive levelBS/BA degree or equivalent years of experienceStrong scheduling / coordination skills across different locations and time zones, and comfortability with last-minute changesHighly organized and detail oriented with a proactive work-styleAbility to quickly learn new technologies, programs and applicationsExperience with planning large team events and off-sitesExperience working in a tech/startup environmentExperience with Google enterprise products (Gmail, Calendar, Docs) and a passion for implementing technology to increase efficiency