Executive Assistant - 1 year FTC

SNAP, Inc.; Abingdon; On-site; GBP 35,000 - 50,000; Full time

Job summary

Snap Inc. is seeking an experienced Executive Assistant to join our team in Abingdon. You will support senior leaders in a fast-paced environment, coordinate complex travel, manage multi-time-zone calendars, and drive organizational communications across teams globally.

The role emphasizes discretion, proactive initiative, and strong written and verbal communication. Candidates should have a BS/BA and 2+ years of high-level EA experience, with a background in tech/startup settings preferred.

Qualifications

• BS/BA degree or equivalent years of experience.
• 2+ years of experience providing high-level administrative support at the executive level.

Responsibilities

• Anticipate needs and provide high-level executive administrative support.
• Coordinate complex international and domestic travel arrangements.
• Interact regularly and build relationships with executives across various teams, locations and time zones.
• Manage a complex calendar and schedule.
• Organize team professional events, socials, team off-sites, etc.
• Navigate complex organizations and enhance organizational communication while acting as an escalation point of contact for issues.
• Perform non-administrative ad-hoc projects such as preparing reports and presentations, and gathering insights, research, and information to inform decision making.
• Project manage milestone reporting by working with cross functional stakeholders to ensure timely delivery as needed.
• Build and maintain documentation of organizational and reporting structures.
• Help with various administrative and office duties as assigned.
• Ability to quickly learn new technologies, programs and applications.
• Highly organized and detail oriented with a proactive work-style.
• Strong scheduling / coordination skills across different locations and time zones, and comfortability with last-minute changes.
• Thrive in a fast-paced, quickly changing environment with an optimistic approach to work and life.
• Incredibly proactive and able to take initiative and work efficiently with little direction.
• Excellent oral and written communication skills.
• High level of professional integrity and confidentiality.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Organizational skills

Confidentiality

Education

BS/BA degree or equivalent

Job description

We're looking for an EA who thrives in a fast-paced environment. In addition to being organized, analytical, strategic, and resourceful, you must possess communication skills to interact with a variety of people and job functions. High enthusiasm, creativity, and resourcefulness are crucial, as is a high level of professional integrity and confidentiality. You will:

• Anticipate needs and provide high-level executive administrative support
• Coordinate complex international and domestic travel arrangements
• Interact regularly and build relationships with executives across various teams, locations and time zones
• Manage a complex calendar and schedule
• Organize team professional events, socials, team off-sites, etc.
• Navigate complex organizations and enhance organizational communication while acting as an escalation point of contact for issues
• Perform non-administrative ad-hoc projects such as preparing reports and presentations, and gathering insights, research, and information to inform decision making
• Project manage milestone reporting by working with cross functional stakeholders to ensure timely delivery as needed
• Build and maintain documentation of organizational and reporting structures
• Help with various administrative and office duties as assigned
• Ability to quickly learn new technologies, programs and applications
• Highly organized and detail oriented with a proactive work-style
• Strong scheduling / coordination skills across different locations and time zones, and comfortability with last-minute changes
• Thrive in a fast-paced, quickly changing environment with an optimistic approach to work and life
• Incredibly proactive and able to take initiative and work efficiently with little direction
• Excellent oral and written communication skills
• High level of professional integrity and confidentiality

Minimum Qualifications:

• BS/BA degree or equivalent years of experience
• 2+ years of experience providing high-level administrative support at the executive level

Preferred Qualifications:

• Experience working in a tech/startup environment
• Experience with planning large team events and off-sites
• Experience with Google enterprise products (Gmail, Calendar, Docs) and a passion for implementing technology to increase efficiency
  Snap Inc (https://www.snap.com/en-US/) is a technology company. We believe the camera presents the greatest opportunity to improve the way people live and communicate. Snap contributes to human progress by empowering people to express themselves, live in the moment, learn about the world, and have fun together. The Company operates Snapchat (http://snapchat.com/?lang=en-US) , a visual messaging app that enhances your relationships with friends, family, and the world, and Specs Inc. (https://www.specs.com/) , a wholly-owned subsidiary dedicated to making computing more human, in addition to Bitmoji (http://bitmoji.com/) , Saturn, and other digital services. Specs Inc. is a wholly-owned subsidiary of Snap Inc. dedicated to making computing more human. The company develops Specs, advanced eyewear that seamlessly integrates digital experiences into the physical world. Specs feature see-through lenses that place digital objects directly into three-dimensional space, powered by Snap OS, a proprietary, context-aware operating system designed for natural interaction with your hands and voice. Specs Inc. also provides Lens Studio, a full suite of advanced developer tools that powers immersive augmented reality experiences across Specs, Snapchat, and other services., "Default Together" Policy at Snap: At Snap Inc. we believe that being together in person helps us build our culture faster, reinforce our values, and serve our community, customers and partners better through dynamic collaboration. To reflect this, we practice a "default together" approach and expect our team members to work in an office 4+ days per week. At Snap, we believe that having a team of diverse backgrounds and voices working together will enable us to create innovative products that improve the way people live and communicate. Snap is proud to be an equal opportunity employer, and committed to providing employment opportunities regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, pregnancy, childbirth and breastfeeding, age, sexual orientation, military or veteran status, or any other protected classification, in accordance with applicable federal, state, and local laws. EOE, including disability/vets.

Snap is proud to be an equal opportunity employer, and committed to providing employment opportunities regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, pregnancy, childbirth and breastfeeding, age, sexual orientation, military or veteran status, or any other protected classification, in accordance with applicable federal, state, and local laws. EOE, including disability/vets.