Executive Assistant

Culligan UK; Wolverhampton; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

23 Days Holiday + Bank Holidays

Company Pension Scheme

Company Sick pay (after qualifying)

Cycle to Work Scheme Available

Employee Reward & Discount Platform

24/7 access to Employee Assistance

Learning and development via online平台

Onsite parking

Life Assurance Scheme

Job summary

Culligan UK is seeking an organised Executive Assistant to provide comprehensive support to the UK & Ireland Leadership Team. You will manage diaries, coordinate meetings, travel, and events, while handling expenses and administrative tasks with discretion.

The role involves coordinating with senior leaders, managing invitations, and ensuring a smooth visitor experience at the head office. A proactive, detail-oriented approach is essential for success.

Qualifications

• Experience as Executive Assistant, Personal Assistant, Team Assistant, or Senior Administrator supporting senior stakeholders.
• Proven ability to manage complex diaries and coordinate multiple priorities in fast-paced environments.
• Experience organising travel, accommodation, meetings, events and broader business activities.
• Strong administrative experience, including processing expenses, purchase orders, and record-keeping.
• Comfortable working with senior leaders and building relationships at all levels.
• Experience handling confidential information with discretion and professionalism.
• Highly organised with attention to detail and ability to meet deadlines.
• Proactive, adaptable, solutions-focused, with anticipation of stakeholders’ needs.
• Excellent verbal and written communication; professional and customer-focused.

Responsibilities

• Provide high-quality Executive Assistant support to the UK & Ireland Leadership Team
• Manage complex diaries, schedule meetings, coordinate invitations, and arrange meeting logistics
• Book and coordinate UK and international travel, accommodation, and off-site events
• Process and reconcile monthly expenses and corporate credit card submissions
• Raise purchase orders and manage associated approval processes
• Coordinate uniform requests and track orders through to delivery
• Support the planning and delivery of Leadership Team meetings, Town Halls, and business-wide events
• Arrange onboarding programmes for new senior leaders, including inductions, stakeholder meetings, and site visits
• Act as a key point of contact for leadership administration and stakeholder coordination
• Support site visits and field-based activities, ensuring all arrangements are organised and communicated effectively
• Maintain confidentiality and professionalism when handling sensitive business information
• Contribute to the smooth running of the Head Office and ensure a positive visitor experience

Skills

Executive support

Diary management

Travel coordination

Event coordination

Stakeholder management

Confidentiality

Communication skills

Job description

We're looking for a highly organised and proactive Executive Assistant to provide comprehensive support to our UK & Ireland Leadership Team. This is a pivotal role within the business, ensuring senior leaders can focus on strategic priorities while the day-to-day coordination of diaries, meetings, travel, events, and administrative activities runs seamlessly.

You'll act as the central point of coordination for our head office and visitor experience, creating a professional and welcoming environment for colleagues, customers, and external stakeholders. This is an excellent opportunity for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in delivering exceptional support.

Key Responsibilities

• Provide high-quality Executive Assistant support to the UK & Ireland Leadership Team
• Manage complex diaries, schedule meetings, coordinate invitations, and arrange meeting logistics
• Book and coordinate UK and international travel, accommodation, and off-site events
• Process and reconcile monthly expenses and corporate credit card submissions
• Raise purchase orders and manage associated approval processes
• Coordinate uniform requests and track orders through to delivery
• Support the planning and delivery of Leadership Team meetings, Town Halls, and business-wide events
• Arrange and coordinate onboarding programmes for new senior leaders, including inductions, stakeholder meetings, and site visits
• Act as a key point of contact for leadership administration and stakeholder coordination
• Support site visits and field-based activities, ensuring all arrangements are organised and communicated effectively
• Maintain confidentiality and professionalism when handling sensitive business information
• Contribute to the smooth running of the Head Office and ensure a positive visitor experience

Requirements

• Must have previous experience as an Executive Assistant, Personal Assistant, Team Assistant, or Senior Administrator supporting senior stakeholders
• Proven experience managing complex diaries and coordinating multiple priorities in a fast-paced environment
• Experience organising travel, accommodation, meetings, events, and wider business activities
• Strong administrative experience, including processing expenses, purchase orders, and maintaining accurate records
• Comfortable working with senior leaders and building effective relationships across all levels of the organisation
• Experience handling confidential and sensitive information with discretion and professionalism
• Highly organised with exceptional attention to detail and the ability to manage competing deadlines
• Proactive, adaptable, and solutions-focused, with the ability to anticipate the needs of senior stakeholders
• Excellent verbal and written communication skills
• Professional, approachable, and customer-focused, with the confidence to work independently and take ownership of tasks

Benefits

• 23 Days Holiday + Bank Holidays
• Company Pension Scheme
• Company Sick pay (after qualifying period)
• Cycle to Work Scheme Available
• Employee Reward & Discount Platform
• 24/7 access to Employee Assistance Program through Health Assured
• Access to on-going learning and development via our online learning platforms
• Onsite parking available
• Life Assurance Scheme