Executive Assistant

Emerging Travel Group; United Kingdom; Remoto; GBP 50.000 - 75.000; Tempo pieno

Vantaggi offerti da questo lavoro

Flexible schedules

Remote work across Europe and CIS

Corporate English school

Descrizione del lavoro

Emerging Travel Group is a global travel-tech company with a fast-paced senior EA role supporting the CCO. You will own calendars, travel end-to-end, and drive cross-functional execution across international markets.

The role requires strong stakeholder management, data-driven decision making, and fluency in English and Russian. It is fully remote with opportunities to collaborate across Europe and CIS.

Competenze

• 3+ years of experience in a senior EA, operations, or BizOps role in a fast-paced environment.
• Strong organisational and analytical skills.
• Comfortable with data, dashboards, and reporting.
• Proven experience working with senior stakeholders and cross-functional teams.
• Excellent Microsoft Office and Google Workspace skills, experience with task management tools (Asana, Notion, or similar).
• Comfortable with AI tools in daily work: research, drafting, summarising, data prep; proactively explores new tools and approaches to improve workflows.
• Ability to work autonomously and make operational decisions without constant oversight.
• Advanced English & Russian

Mansioni

• Executive Time & Priorities Manage the CCO's calendar, ensuring focus on high-priority strategic topics Screen requests, coordinate communications, and structure meeting agendas Own preparation of executive materials: decision briefs, board presentations, leadership reviews Plan and manage all travel end-to-end: build the yearly travel calendar, source and coordinate complex itineraries across multiple destinations, and handle real-time changes.
• Meeting & Communication Management Take meeting notes, document decisions, and follow through on action items across leadership meetings Communicate and conduct outreach on behalf of the CCO: maintain alignment and trust with senior leaders at C-level and MD level across regions, and represent him professionally via LinkedIn, email, and other channels Plan and run team offsites end-to-end: concept, agenda, venue, accommodation, dining, transfers, rooming lists, and vendor coordination.
• Project, Execution & Visibility Drive delivery of key commitments across the CCO's direct reports and senior leadership Own end-to-end coordination of cross-functional projects: timelines, stakeholder alignment, delivery Maintain dashboards, task trackers, and status reports for leadership visibility Structure and improve internal workflows and planning processes; support cross-team coordination and information flow.

Conoscenze

Executive support

Calendar management

Stakeholder management

Data dashboards reporting

English & Russian

MS Office / Google Workspace

Asana / Notion / Similar

AI tools in daily work

Autonomy

Time management

Strumenti

Asana

Notion

Google Workspace

Excel/Sheets

Descrizione del lavoro

Emerging Travel Group is a global travel-tech company whose brands have been operating in over 220 source markets since 2010. We specialize in developing advanced online booking platforms for all types of clients - from individual tourists to travel agents and companies organizing business trips. Our solutions empower hoteliers to effortlessly showcase their accommodations, boosting visibility and attracting a broader audience. Our mission is to create, distribute, and operate the most convenient travel products. We constantly innovate and break the rules of the highly complex travel industry to make travel more widely available for individuals, more rewarding for professionals, and simpler for everyone. This is a senior role in a fast-growing commercial organisation of 500+ people spanning global regions, with the CCO overseeing 6 direct reports across international markets. You will be the operational backbone of the CCO, owning systems and driving cross-functional execution, not just supporting it. The work is fast-paced, the stakeholders are senior, and the expectations are high. This is a full-time, remote position open to candidates residing in Europe and CIS.

Job Responsibilities:

• Executive Time & Priorities Manage the CCO's calendar, ensuring focus on high-priority strategic topics Screen requests, coordinate communications, and structure meeting agendas Own preparation of executive materials: decision briefs, board presentations, leadership reviews Plan and manage all travel end-to-end: build the yearly travel calendar, source and coordinate complex itineraries across multiple destinations, and handle real-time changes.
• Meeting & Communication Management Take meeting notes, document decisions, and follow through on action items across leadership meetings Communicate and conduct outreach on behalf of the CCO: maintain alignment and trust with senior leaders at C-level and MD level across regions, and represent him professionally via LinkedIn, email, and other channels Plan and run team offsites end-to-end: concept, agenda, venue, accommodation, dining, transfers, rooming lists, and vendor coordination.
• Project, Execution & Visibility Drive delivery of key commitments across the CCO's direct reports and senior leadership Own end-to-end coordination of cross-functional projects: timelines, stakeholder alignment, delivery Maintain dashboards, task trackers, and status reports for leadership visibility Structure and improve internal workflows and planning processes; support cross-team coordination and information flow.

Requirements

• 3+ years of experience in a senior EA, operations, or BizOps role in a fast-paced environment
• Strong organisational and analytical skills.
• Comfortable with data, dashboards, and reporting.
• Proven experience working with senior stakeholders and cross-functional teams.
• Excellent Microsoft Office and Google Workspace skills, experience with task management tools (Asana, Notion, or similar).
• Comfortable with AI tools in daily work: research, drafting, summarising, data prep; proactively explores new tools and approaches to improve workflows.
• Ability to work autonomously and make operational decisions without constant oversight.
• Advanced English & Russian

Nice to Have:

• Experience in tech or travel-tech
• Background in project management or operations coordination
• Experience building automated workflows (Make, Zapier, n8n, or similar)

Benefits

• Flexible schedules and opportunity to work remote.
• Ambitious and supportive team who love what they do, appreciate each other, and grow together.
• Internal programs for adaptation and training, development of soft skills, and leadership abilities.
• Partial compensation for participating in external training and conferences.
• Corporate English school: Group and individual lessons, speaking clubs with colleagues from all over the world.
• Corporate prices on hotels and travel services.
• MyTime Day Off - an extra non-working day without loss of compensation.

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