Executive Assistant

TN United Kingdom; St Albans; On-site; GBP 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a dynamic Executive Assistant to support its senior management team in a fast-paced and friendly environment. This role involves managing diaries, coordinating travel, and organizing company events, ensuring smooth operations while maintaining confidentiality. The ideal candidate will possess excellent communication skills and the ability to multitask effectively. Join a company that values professionalism and offers a collaborative atmosphere where your contributions will make a significant impact.

Qualifications

• Proven experience working with senior professionals is essential.
• Excellent written and spoken English skills are required.

Responsibilities

• Organise meetings and manage diaries for senior staff.
• Coordinate travel itineraries and arrange company events.
• Handle various ad-hoc tasks to support the CEO, COO, and CFO.

Skills

Diary Management

Communication Skills

Multitasking

Attention to Detail

Confidentiality

Job description

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IMMEDIATE MANAGER: CHIEF EXECUTIVE OFFICER

JOB PURPOSE

The role is based at MFG’s large, open-plan Head Office in central St Albans, which houses approximately staff. You will principally support the Chief Executive, the Chief Operating Officer, and Chief Financial Officer—professionally and personally. Additionally, you will offer support to the Managing Director and other senior staff as required, in a fast-paced, professional, and friendly environment.

Proven experience working with and liaising with senior professionals, both internally and externally, is essential. You must display confidence and represent the brand appropriately in all communications. Excellent written and spoken English skills are required, with a focus on accuracy and attention to detail, along with a professional telephone manner. You should be comfortable multitasking and prioritising your workload. Confidentiality is paramount.

The role will also include managing the Office Manager/Executive Assistant.

MAIN ACCOUNTABILITIES

1. Diary management – organise meetings in person and virtually (internally and externally) and arrange meeting rooms accordingly.
2. Collate Board Packs and other presentations.
3. Organise travel and transport itineraries for both personal and work-related trips.
4. Arrange company events (e.g., summer BBQ, Christmas party).
5. Coordinate the signature of important documents and ensure their safe return to relevant parties.
6. Maintain company records.
7. Implement new systems as required.
8. Process expenses for the senior team.
9. Arrange internal working lunches.
10. Manage the Office Manager/Executive Assistant to ensure smooth office operations.
11. Work alongside the HR department and provide administrative support as needed.
12. Communicate internal messages within the business.
13. Handle various ad-hoc tasks and projects to support the CEO, COO, and CFO in their personal and professional lives.
14. Participate in the ESG Committee and assist in organising charity fundraising events.
15. Arrange site visit schedules for the MD and coordinate with the operations team.
16. Type, compile, and prepare reports, presentations, and correspondence.
17. Act as gatekeeper for the senior team and liaise with various stakeholders on their behalf.
18. Review vendor bills on behalf of the senior team.

Candidates should hold a full and clean manual driving license. While driving is not a significant part of the role, there may be occasions when driving company cars is required.