Executive Assistant

Smith+Nephew; Manchester; Hybrid; GBP 32,000 - 46,000; Full time

Benefits offered by this job

Generous bonus

Pension scheme

Hybrid working model

Private health & dental

Job summary

Smith+Nephew is seeking an Executive Assistant to provide comprehensive administrative and operational support to Senior Leadership Team members and Vice Presidents within Global Operations. The role demands high organization, confidentiality, and adept multitasking in a fast-paced, global environment.

You will manage complex calendars and travel, coordinate meetings and events, and serve as a liaison with internal stakeholders while maintaining confidential records and processes.

Qualifications

• Experience providing executive support to senior leaders.
• Strong organizational skills and ability to manage multiple priorities across time zones.
• Experience managing complex calendars, meetings, travel arrangements, and expenses.
• Excellent communication and stakeholder management skills.
• High level of discretion and ability to handle confidential information.
• Proficiency with Microsoft Office applications.
• Strong attention to detail and problem-solving skills.
• Ability to work independently while building relationships across teams.
• Experience supporting international teams and working across multiple time zones is advantageous.

Responsibilities

• Manage Executive and Administrative Support - complex calendars, meetings, travel, itineraries, and expenses.
• Coordinate Meetings and Events - leadership meetings, agendas, minutes, logistics for large-scale events.
• Enable Communications and Stakeholder Support - liaison with executives and internal stakeholders, draft routine correspondence.
• Maintain Department Operations - confidential files, digital spaces, administrative systems and policies.
• Support Projects, Processes, and Budget Administration - scheduling, documentation, reports, PowerPoint presentations, budgets.
• Provide Administrative Process Guidance - train staff and improve workflows.
• Performs other duties as required.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

Discretion

MS Office

Detail-oriented

Independent worker

Global teams experience

Tools

Microsoft Office

Job description

Life. Unlimited. At Smith+Nebhew we design and manufacture technology that takes the limits off living.

We are currently looking for an Executive Assistant who will provide comprehensive administrative and operational support to Senior Leadership Team members and Vice Presidents within Global Operations.

This role requires a highly organized, detail-oriented professional who can manage multiple priorities, exercise sound judgment, maintain confidentiality, and support leaders in a dynamic, global environment.

This position involves regular interaction with executive management, cross-functional teams, and exposure to sensitive business information.

What will you be doing?

• Manage Executive and Administrative Support - Manage complex calendars, coordinate meetings and appointments across time zones, arrange domestic and international travel, prepare itineraries, and process travel and expense reports, purchase orders, check requests, and office supply orders.
• Coordinate Meetings and Events - Administer leadership meetings, including agenda preparation, coordination of pre-reading materials, meeting minutes, action item tracking, and logistics for large-scale meetings, off-site conferences, and team events.
• Enable Communications and Stakeholder Support - Act as a liaison between supported executives and internal stakeholders, screen inquiries, facilitate timely responses, compose routine correspondence, and support preparation for leadership meetings with cross-functional teams.
• Maintain Department Operations - Maintain confidential project files and records, keep digital collaboration spaces current, manage administrative systems and supplies, and establish, implement, and continuously improve administrative systems, procedures, and policies that support effective department operations.
• Support Projects, Processes, and Budget Administration - Support administrative projects through scheduling, documentation, process execution, spreadsheet creation, report preparation, development of PowerPoint presentations and briefing materials, budget preparation, expense monitoring, and research of discrepancies as needed.
• Provide Administrative Process Guidance - In conjunction with department staff, organize office workflow and provide technical guidance, training, and administrative process support to staff as needed.
• Performs other duties as required.

What will you need to be successful?

• Previous experience in similar role, supporting senior leaders.
• Strong organisational skills with the ability to manage multiple priorities in a fast-paced environment.
• Experience managing complex calendars, meetings, travel arrangements, and expenses.
• Excellent communication and stakeholder management skills.
• High level of discretion and ability to handle confidential information.
• Proficiency with Microsoft Office applications.
• Strong attention to detail and problem-solving skills.
• Ability to work independently while building effective relationships across teams.
• Experience supporting international teams and working across multiple time zones is an advantage.

You. Unlimited.

We believe in creating the greatest good for society. Our Strongest investments are in our people and patients we serve.

Inclusion and Belonging

Committed to Welcoming, Celebrating and Thriving on Inclusion and Belonging, Learn more about our Employee Inclusion Groups on our website (www.smith-nephew.com)

Your Future

• Generous annual bonus and pension Schemes, Save As You Earn share options.

Work/Life Balance

• Flexible Vacation and Time Off, Paid Holidays and Paid Volunteering Hours, so we can give back to our communities!

Your Wellbeing

• Private Health and Dental plans, Healthcare Cash Plans, Income Protection, Life Assurance and much more.

Flexibility

• Hybrid Working Model (For most professional roles).

Training

• Hands-On, Team-Customised, Mentorship.

Extra Perks

• Discounts on Gyms and fitness clubs, Salary Sacrifice Bicycle and Car Schemes and many other Employee discounts.

Stay connected by joining our Talent Community.

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Check us out on Glassdoor for a glimpse behind the scenes and a sneak peek into You. Unlimited., life, culture, and benefits at S+N.

Explore our website and learn more about our mission, our team, and the opportunities we offer.