Executive Assistant

Smith+Nephew; Hull and East Yorkshire; Hybrid; GBP 32,000 - 52,000; Full time

Benefits offered by this job

Annual bonus

Pension scheme

Private health plan

Dental plan

Flexible vacation

Hybrid working

Gym discounts

Salary sacrifice

Job summary

Smith+Nephew is seeking an Executive Assistant to provide comprehensive administrative and operational support to Senior Leadership Team members within Global Operations. The role requires a highly organized, detail-oriented professional who can manage multiple priorities, exercise sound judgment, maintain confidentiality, and support leaders in a dynamic, global environment.

This position involves regular interaction with executive management, cross-functional teams, and exposure to sensitive

Qualifications

• Experience supporting senior leaders in fast-paced environments.
• Strong organisational and calendar management skills.
• Ability to manage travel and expenses across time zones.
• High level of discretion in handling confidential information.

Responsibilities

• Manage complex calendars, coordinate meetings and travel across time zones, prepare itineraries and process expenses.
• Coordinate leadership meetings, prepare materials, minutes and logistics for events.
• Act as liaison with internal stakeholders and support leadership meeting prep.
• Maintain confidential project files, digital spaces and administrative systems.
• Support budget-related tasks, reports and briefing materials.
• Provide administrative process guidance and staff training on workflows.
• Perform other duties as required.

Skills

Calendar management

Travel coordination

Communication

Discretion

Multitasking

Cross-functional collaboration

Tools

Microsoft Office

Job description

Life. Unlimited. AtSmith+Nag? Wait: AtSmith+?

We are currently looking for an Executive Assistant who will provide comprehensive administrative and operational support to Senior Leadership Team members and Vice Presidents within Global Operations.

This role requires a highly organized, detail-oriented professional who can manage multiple priorities, exercise sound judgment, maintain confidentiality, and support leaders in a dynamic, global environment.

This position involves regular interaction with executive management, cross-functional teams, and exposure to sensitive business information.

What will you be doing?

• Manage Executive and Administrative Support - Manage complex calendars, coordinate meetings and appointments across time zones, arrange domestic and international travel, prepare itineraries, and process travel and expense reports, purchase orders, check requests, and office supply orders.
• Coordinate Meetings and Events - Administer leadership meetings, including agenda preparation, coordination of pre-reading materials, meeting minutes, action item tracking, and logistics for large-scale meetings, off-site conferences, and team events.
• Enable Communications and Stakeholder Support - Act as a liaison between supported executives and internal stakeholders, screen inquiries, facilitate timely responses, compose routine correspondence, and support preparation for leadership meetings with cross-functional teams.
• Maintain Department Operations - Maintain confidential project files and records, keep digital collaboration spaces current, manage administrative systems and supplies, and establish, implement, and continuously improve administrative systems, procedures, and policies that support effective department operations.
• Support Projects, Processes, and Budget Administration - Support administrative projects through scheduling, documentation, process execution, spreadsheet creation, report preparation, development of PowerPoint presentations and briefing materials, budget preparation, expense monitoring, and research of discrepancies as needed.
• Provide Administrative Process Guidance - In conjunction with department staff, organize office workflow and provide technical guidance, training, and administrative process support to staff as needed.
• Performs other duties as required.

What will you need to be successful?

• Previous experience in similar role, supporting senior leaders.
• Strong organisational skills with the ability to manage multiple priorities in a fast-paced environment.
• Experience managing complex calendars, meetings, travel arrangements, and expenses.
• Excellent communication and stakeholder management skills.
• High level of discretion and ability to handle confidential information.
• Proficiency with Microsoft Office applications.
• Strong attention to detail and problem-solving skills.
• Ability to work independently while building effective relationships across teams.
• Experience supporting international teams and working across multiple time zones is an advantage.

You. Unlimited.

We believe in creating the greatest good for society. Our Strongest investments are in our people and patients we serve.

Inclusion and Belonging: Committed to Welcoming, Celebrating and Thriving on Inclusion and Belonging, Learn more about our Employee Inclusion Groups on our website (www.smith-nephew.com)

Your Future: Generous annual bonus and pension Schemes, Save As You Earn share options.

Work/Life Balance: Flexible Vacation and Time Off, Paid Holidays and Paid Volunteering Hours, so we can give back to our communities!

Your Wellbeing: Private Health and Dental plans, Healthcare Cash Plans, Income Protection, Life Assurance and much more.

Flexibility: Hybrid Working Model (For most professional roles).

Training: Hands-On, Team-Customised, Mentorship.

Extra Perks: Discounts on Gyms and fitness clubs, Salary Sacrifice Bicycle and Car Schemes and many other Employee discounts.

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Check us out on Glassdoor for a glimpse behind the scenes and a sneak peek into You. Unlimited. , life, culture, and benefits at S+N.

Explore our website and learn more about our mission, our team, and the opportunities we offer.