Executive Assistant

UCL AI Centre; London; Hybrid; GBP 43,000 - 52,000; Full time

Job summary

UCL AI Centre is seeking an experienced Executive Assistant for fixed-term maternity cover. This role involves supporting up to three senior directors, enhancing their productivity through effective diary management and stakeholder coordination. The position offers numerous benefits such as generous holiday entitlement and pension schemes, and emphasizes UCL’s commitment to diversity and inclusion.

Benefits

41 days holiday

Defined benefit pension scheme

Cycle to work scheme

On-site nursery and gym

Enhanced family leave benefits

Qualifications

• Extensive experience as an Executive Assistant.
• Ability to facilitate daily routines for senior directors.
• Experience coordinating across multiple stakeholders.

Responsibilities

• Provide executive assistant support to senior directors.
• Enhance daily routines and impact of directors.
• Coordinate events and manage calendars.

Skills

Diary management

Stakeholder coordination

Minute taking

Event management

Independent working

Proactive

Job description

Ref Number B01-05076
Professional Expertise Administration and Business Support Department Vice-President (Operations) (B01)
Location: London
Working Pattern: Full time
Salary: £43,374 - £51,860
Contract Type: Fixed-term
Working Type: Hybrid
Available for Secondment: Yes
Closing Date: 26-Jun-2025

About Us

UCL is a world leading, top 10 university. With 11 faculties and central professional services teams, we employ 17,000 staff to deliver groundbreaking research and exceptional teaching. Executive Support for leadership roles within Professional Services departments is managed by Business Operations Services (BOS), part of the PS Hub.

About The Role

We have two fixed-term maternity cover roles, one for 12 months and another for 7 months. Interviews are scheduled for June 30th. The successful candidate will provide executive assistant support to up to three senior directors, facilitating their daily routines to enhance their work and impact.

About You

We seek an experienced Executive Assistant capable of working independently and proactively. The role requires extensive experience coordinating with multiple senior stakeholders, committee servicing including minute taking and event management, and excellent diary management skills. The role involves working across the UCL campus as needed, occasionally on short notice, with a requirement to be in the office between 20-80% of the time.

What We Offer

• 41 days holiday (27 days annual leave, 8 bank holidays, 6 closure days)
• Additional 5 days’ annual leave purchase scheme
• Defined benefit career average revalued earnings pension scheme (CARE)
• Cycle to work scheme and season ticket loan
• Immigration loan
• Relocation scheme for certain posts
• On-site nursery and gym
• Enhanced maternity, paternity, and adoption pay
• Employee assistance programme: Staff Support Service
• Discounted medical insurance

For more information, visit UCL Rewards and Benefits.

Our Commitment to Equality, Diversity, and Inclusion

As London’s Global University, we value diversity as a driver of creativity and innovation. We are committed to equality and inclusion, encouraging applications from underrepresented groups, including those from Black, Asian, and ethnic minority backgrounds, disabled individuals, and women in Grade 9 and 10 roles.

Learn more at UCL Equality, Diversity & Inclusion.

Available Documents

• download: PSH BOS Executive Assistant JD 2022 (004) (1) (1).pdf