Executive Assistant

Lockton Companies; London; On-site; GBP 30,000 - 50,000; Full time

Job summary

Lockton People Solutions is looking for an Executive Assistant to support its leadership team. This role involves ensuring smooth running of daily operations, managing diaries and travel arrangements, and supporting client events. Candidates should possess strong organizational and problem-solving skills, along with a solid background in a similar role. Proficiency in Microsoft Office is essential for managing various administrative tasks effectively.

Qualifications

• Previous Executive Assistant experience is advantageous.
• Deep knowledge of Microsoft products or similar software is essential.
• Excellent attention to detail and proactive attitude required.

Responsibilities

• Provide administrative and organizational support to the leadership team.
• Arrange domestic and overseas travel, including logistics and accommodation.
• Support coordination of client events and manage office maintenance tasks.

Skills

Organizational Skills

Analytical Skills

Problem Solving

Communication

Time Management

Education

Experience as an Executive Assistant

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

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As Lockton People Solutions continues to expand, they have a requirement for an EA to provide administration and organisational support to the leadership team.

You will be accountable for the smooth running and organisation of meetings, travel, entertainment, expenses, and diaries. Wherever possible, provide support and solutions to ensure efficient and effective outcomes.

• Assist the Head of Operations & BU Head with email/inbox management.
• Arrange both domestic and overseas travel (including visas, flights, car transfers, accommodation).
• Arrange off-site team meetings (including venue, accommodation, transport, IT equipment, lunches/dinners).
• Support the coordination and management of client events including the Global Forum conference.
• Liaise with brokers, clients, underwriters, and their assistants in the arrangement of client visits, conferences, meetings, lunches, and dinners.
• Coordinate attendance and meeting rooms for the People Solutions Executive Meeting, including follow-up actions and minutes.
• Understand operational and office services and have a general understanding of all operational systems and platforms.
• Coordinate with individual managers for new starter onboarding.
• Maintain awareness and accessibility of Executive members' calendars/diaries.
• Assist the team with complex administrative functions.
• Own the G&E register and Organisation chart.
• Adhere to Lockton LLP procedures and best practices.
• Manage office maintenance, document management (SharePoint), stationary orders, and ad hoc moves.
• Communicate effectively and professionally with clients, insurers, and other associates both verbally and in writing.
• Manage time, prioritize tasks, and meet deadlines without compromising quality.
• Demonstrate excellent organisational and project management skills.
• Have deep knowledge of Microsoft products (Word, Excel, Outlook, PowerPoint) or similar software.
• Apply analytical and problem-solving skills, including research and investigation.
• Continuously develop knowledge and skills.
• Maintain excellent attention to detail, be self-motivated, and proactive.
• Previous Executive Assistant experience is advantageous.