Executive Assistant

Cushman & Wakefield; London; On-site; GBP 80,000 - 100,000; Full time

Job summary

An established industry player is seeking an experienced Executive Assistant to support the UK&I PDS Senior Leadership team. In this dynamic role, you will be the key point of contact for the management team, providing essential administrative support and ensuring smooth operations. Your responsibilities will include managing complex diaries, drafting communications, and creating engaging presentations. The ideal candidate will have excellent organizational skills, a proactive approach, and the ability to thrive in a fast-paced environment. Join a collaborative team where your contributions will drive success and make a significant impact.

Qualifications

• Experience managing senior leaders in a fast-paced environment.
• Advanced skills in Microsoft Office and creating presentations.

Responsibilities

• Manage extensive diaries and schedules for the leadership team.
• Draft correspondence and manage communications with stakeholders.
• Plan and manage events, including logistics and budgeting.

Skills

Communication Skills

Organizational Skills

Attention to Detail

Time Management

Proactive Approach

Interpersonal Skills

Confidentiality

Tools

Microsoft Office

PowerPoint

Google Slides

Workday

Job description

Job Title

Executive Assistant

Job Description Summary

We have a great opportunity for an experienced Executive Assistant. You will be responsible for supporting the UK&I PDS Senior Leadership team, reporting directly to the Head of the EMEA and UK&I Project and Development Services (PDS) business.

The purpose of the role is to provide executive administration support to the UK PDS Management team and the wider EMEA team and to act as the key point of contact on behalf of this group to the senior leadership team. The position requires a structured thinker, strong communicator, and exceptional organiser who can support multiple individuals and manage numerous priorities in a fast-paced environment.

This role will also include a wide variety of business administration for the PDS Leaderships Team. You will be someone who is comfortable proofing reading documents at a detailed level. Experienced in minute taking and editing documents, which will include reports, correspondence & presentations – ensuring clarity, accuracy and grammatical correctness.

You will be instrumental in supporting the team with creating and formatting creative presentations, internally and externally. This will include designing, organising and formatting appealing and engaging presentations. Experience in using various tools such as PowerPoint, Google Slides and other design software is a must. Working collaboratively with executives and the wider teams to gather the relevant content, refine messaging and ensure the final presentation effectively communicates key ideas and goals of the stakeholders.

Key Responsibilities:

• Extensive diary and outlook management which includes planning and prioritising the teams’ time effectively
• Working closely with the Head of EMEA & UK PDS on weekly priorities and actions
• Drafting correspondence on behalf of the Head of, and working closely with the communications team on various projects
• Managing, organising and attending weekly Central team meetings
• Scheduling, preparing and distributing agendas, materials and minutes for monthly UK Exco meetings
• Planning and managing events, sourcing venues, signing contracts, managing budgets, sourcing equipment, invite management, menu selection and managing dietary requirements
• Processing expenses - submitting and approval
• Booking of complex international travel including organising visas
• Processing invoices/ Workday approvals
• Providing guidance to a close-knit team of PAs in the UK business where required to ensure seamless delivery of administrative support
• Social media posting on behalf of the executive team
• Screening telephone calls and inquiries and directing them as appropriate – monitor the Head of EMEA & UK&I inbox

Knowledge & Experience:

• Strong initiative and a proactive approach to prioritisation
• Hardworking, team player with a sense of urgency
• Excellent interpersonal skills and an ability to manage complex stakeholder relationships
• Experience managing senior leaders in EMEA
• Ability to prioritise time in a demanding busy environment without direct supervision
• Strong attention to detail
• Ability to manage complex diaries
• Confident and clear communication skills - both verbal and written
• Experience in pulling together creative PowerPoint presentations which adhere to branding guidelines
• Ability to keep calm under pressure
• Advanced use of all Microsoft Office specifically OneNote, OneDrive, Word, Excel, PowerPoint and Outlook
• Ability to maintain confidentiality and exercise discretion when handling sensitive information.