Executive Assistant

Robert Walters; London; On-site; GBP 80,000 - 100,000; Full time

Job summary

A leading company in corporate investment banking seeks a skilled Executive Assistant for their Canary Wharf office. This role involves supporting senior management through comprehensive diary management, client interaction, and administrative tasks in a dynamic environment. Candidates should demonstrate exceptional organizational skills, a professional demeanor, and a proactive approach to their work.

Qualifications

• Experience working with senior stakeholders.
• Strong executive communication skills.
• Proficient in managing complex schedules and travel arrangements.

Responsibilities

• Manage executive schedules, including meetings and events.
• Handle travel logistics and expense processing.
• Coordinate internal and external client communications.

Skills

Diary Management

Client Handling

Communication

Proactivity

Attention to Detail

Time Management

Job description

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This range is provided by Robert Walters. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

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Salary: £220 Per Day
Location: Canary Wharf, 5 Days in the Office

Our client is seeking a highly skilled and professional Executive Assistant to join their team in Canary Wharf. This role offers an attractive salary of £220 per day and the opportunity to work within a fast-paced corporate investment banking environment. The successful candidate will have a solid EA background, with experience working with senior stakeholders in an office setting. They will demonstrate flexibility, resourcefulness, diligence, and a strong business and client deliverable focus.

• Attractive salary of £220 per day
• Fast-paced corporate investment banking environment
• Opportunity to work with senior stakeholders

What you'll do:

As an Executive Assistant, your role will be pivotal in supporting senior level operations within this dynamic corporate investment banking environment. Your excellent time management skills will be utilised in advanced diary management, coordinating both internal and external meetings as well as larger events such as Off-Sites/Town Halls/Skip-Levels. You will be responsible for executing travel and entertainment bookings, ensuring all expenses are processed within policy. Your interpersonal skills will shine through in your handling of both internal and external clients, coordinating department scheduling and transactional activity. Your technical capabilities will be put to use in utilising internal systems for accurate data entry, report production and information collation. You will also oversee distribution lists, technology usage and other administrative tasks. As an integral part of the business, you will understand changeable group priorities and business expectations.

• Proactive diary management including internal/external meetings, conference calls, and orchestration of Off-Sites/Town Halls/Skip-Levels
• Partnering with relevant groups to execute travel and entertainment booking and enable expense processing within policy
• Handling internal and external clients including client facing interaction and coordination of department scheduling & transactional activity
• Utilising internal systems for accurate data entry, report production and information collation as required
• Oversight for distribution lists, technology usage and other administrative housekeeping tasks
• Becoming an integral part of the business, understanding changeable group priorities and business expectations
• Partnership with assistants across LoB to provide coverage as required

What you bring:

As an Executive Assistant, you bring a wealth of skills to our team. Your professional client handling skills allow you to build and maintain strong business relationships. You are fully competent in diary management, able to apply good judgment and understand competing priorities. Your strong executive communication style, both written and verbal, ensures clear and effective communication across all levels of the business. You have experience arranging travel, producing accurate itineraries and optimising travellers' time and business costs. Your proactivity and ownership within your role, coupled with your high level technical capabilities, make you a valuable asset to our team.

• Professional client handling skills with ability to build and maintain business relationships
• Full competency in diary management with good judgment understanding competing priorities
• Strong executive communication style both written and verbal
• Experience arranging travel with production of accurate itineraries
• Proactivity and ownership within the role
• High level technical capabilities
• Strong awareness of expense systems and cost control initiatives
• Polished professional approach with calm composed manner able to work under pressure
• High level of attention to detail delivering high quality results

What sets this company apart:

Our client is a leading player in the corporate investment banking sector. They offer a fast-paced, dynamic work environment where every day brings new challenges and opportunities. Their commitment to professional development and continuous learning makes them an ideal choice for ambitious professionals looking to advance their careers. They value diversity and inclusion, fostering a culture where everyone feels valued and respected.

What's next:

Ready to take the next step in your career? Apply now!
Apply today by clicking on the link!

We are committed to offering an inclusive recruitment experience. If you require accommodations because of disability or health condition, please email: gscemeaedi @ robertwalters.com. This position is being sourced through our Outsourcing service line.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Investment Banking

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