Executive Assistant

Financial Times; London; Hybrid; GBP 35,000 - 50,000; Full time

Job summary

A leading company is seeking a seasoned Executive Assistant to support two Managing Directors. This fast-paced role requires strong organisational skills, discretion, and the ability to manage busy diaries, travel arrangements, and communications effectively. You will play a key role in team coordination and help foster an inclusive culture while providing excellent service to both internal and external contacts. The position offers autonomy and visibility across the business, making it ideal for someone looking to grow in a collaborative environment.

Benefits

Generous Annual Leave

Medical Cover

Inclusive Parental Leave Packages

Subsidised Gym Memberships

Qualifications

• Proven track record in an executive assistant role.
• Meticulous attention to detail in handling logistics.

Responsibilities

• Manage diaries, emails, and calls for two Managing Directors.
• Organise global travel itineraries and process expenses.
• Produce professional documents and presentations.

Skills

Attention to Detail

Stakeholder Management

Efficient Planning

Communication

Tools

Google Suite

Slack

Trello

Job description

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About Us

The Financial Times is one of the world’s leading news organisations, globally recognised for its authority, integrity and accuracy, with a mission to deliver quality information and services worldwide.

At the FT, curiosity thrives and ambitious thinking is rewarded. Here, you’re given the chance to reach millions, create work that matters and deliver impartial journalism in a polarised world.

In our warm, collaborative culture, you’ll connect with a diverse community of experts who support your growth, career aspirations and wellbeing.

Your future at the FT will be filled with opportunities that challenge and inspire you. With no fixed path, you’ll discover new skills and forge a career that can take you anywhere.

Build a newsworthy career at the FT.

Our commitment to diversity, equity and inclusion

We believe in the power of unique perspectives and want all voices in our organisation to be heard, respected and valued. A supportive workplace is one where employees feel they can be themselves and operate to their full potential. We are committed to removing barriers for everyone, with a focus on addressing those faced by underrepresented groups.

The role

The Financial Times is seeking a seasoned and flexible Executive Assistant to provide high-level support to two Managing Directors. This is a varied and fast-paced role requiring strong organisational skills, good judgement and a proactive approach.

You will be the central point of coordination for two busy diaries, managing communications with discretion and care. Your role will also include handling global travel arrangements, preparing professional documents and presentations, and tracking actions from weekly team meetings. Building strong relationships across the FT, particularly with senior leaders and their assistants, will be essential to your success.

You’ll help drive team coordination from onboarding new starters and supporting team members within FT Professional and the FT Consumer Revenue Group, helping shape internal communications and facilitating team-building events. A confident communicator, you’ll provide excellent service to both internal and external contacts, while offering flexible support on any ad hoc tasks. This is a key role in a collaborative and high-performing environment, offering a high level of autonomy, variety and visibility across the business.

Key Responsibilities

1. Manage diaries, emails and calls, ensuring queries and requests are prioritised and responded to promptly
2. Organise global travel itineraries and process expenses/invoices for two MDs
3. Produce professional documents, presentations and correspondence
4. Coordinate regular team meetings and leadership updates, including agenda planning, minutes and action tracking
5. Build strong relationships with senior leaders and their assistants across the FT
6. Provide a welcoming experience for visitors, including meeting arrangements and hospitality
7. Support organisation of internal events, from regular leadership meetings to wider team events
8. Help onboard new team members and maintain shared resources and key documents
9. Participate in the team social committee to help foster an inclusive, engaging culture

Required Skills And Experience

1. Proven track record in an executive assistant role within a marketing or media environment, or similar. Attention to Detail: Meticulous attention to detail when handling expenses, travel bookings, and meeting logistics.
2. Stakeholder management across a diverse organisation and at a variety of levels
3. Efficient planning and prioritizing meetings/schedules/diary management
4. Managing IT issues and proficiency with software (e.g. Google Suite, Slack, Trello)
5. Ability to learn and develop new digital programs and skills
6. Researching and arranging venues/travel/catering

Closing Date

Midday on Wednesday, 21 May 2025

What’s in it for you? Our benefits

Our benefits vary by location but include generous annual leave, medical cover, inclusive parental leave packages, subsidised gym memberships and opportunities to give back to the community. Full details are available here.

We’ve embraced a 50% hybrid working model (averaging two to three days onsite) that fosters trust and remote adaptability while encouraging in-person camaraderie and peer learning. We are also open to flexible working pattern requests where feasible.

Accessibility

We are a disability confident employer and Valuable 500 signatory. Please inform us if you require reasonable adjustments or personalisation during the application or interview process by emailing [e-mail].

Further information

At the FT, we embrace innovation and technology, including AI tools, which applicants may leverage during the application process. All information provided should be authentic and accurately reflect your skills and experience. Usage of AI may be monitored to ensure fairness and transparency.