Executive Assistant

Rosemont Pharmaceuticals; Leeds; Hybrid; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Healthcare Cash Plan

3% Employee / 5% Company Pension

26 Days Annual Leave + Bank Holidays

Flexible Working

Free On-Site Parking

Rosemont Rewards Platform

Job summary

Rosemont Pharmaceuticals in Leeds is seeking an Executive Assistant to provide high-level, proactive support to our senior leaders, enabling them to operate efficiently and focus on strategic priorities in a fast-paced pharmaceutical environment.

This hybrid role requires discretion, strong judgement, and excellent organisational skills, with responsibilities spanning diary management, travel, governance, and board-level meeting preparation, based at our Leeds site three days a week.

Qualifications

• Proven experience in an Executive Assistant or senior PA role, supporting leadership teams.
• Exceptional organisational, communication, and time-management skills.
• High level of discretion and integrity with sensitive information.
• Confident working with senior stakeholders across a complex organisation.
• Strong attention to detail with ability to manage multiple priorities.
• Proficient in Microsoft Office and professional documentation.
• Proactive, solutions-focused mindset and ability to work independently.

Responsibilities

• Provide executive support including diary management, travel coordination, and meeting organisation.
• Prepare agendas, presentations, reports, and briefing packs for meetings.
• Manage confidential information with professionalism and discretion.
• Act as central contact between executives and stakeholders.
• Coordinate leadership meetings and cross-functional forums, track actions.
• Support governance activities, including minute-taking and document management.
• Anticipate priorities and resolve issues proactively.
• Contribute to continuous improvement of admin processes.

Skills

Executive support

Organisation

Discretion

Stakeholder management

Attention to detail

MS Office

Independent work

Tools

Microsoft Office

Job description

For over 50 years, Rosemont Pharmaceuticals has been a trusted name in the development and manufacture of oral liquid medicines. With a portfolio of over 130 products – including 70 licensed medicines – we’re proud to support healthcare professionals and patients, especially those with swallowing difficulties.

Our purpose is clear: to improve patient outcomes through innovation in liquid formulations. We’re highly respected across the pharmaceutical industry and have played a key role in establishing best practices for dysphagia care.

Our mission is to create a globally connected, people‑focused organisation where every individual is empowered to thrive and achieve their best. If you're passionate about making a meaningful impact to patients across the world and want to be part of a company with a strong heritage and ambitious vision, we’d love to hear from you.

The Role

As an Executive Assistant, you will provide high‑level, proactive support to senior leaders, enabling them to operate efficiently and focus on strategic priorities. This is a trusted, highly visible role that requires discretion, strong judgement, and exceptional organisational skills.

You will act as a key point of coordination across the business, managing complex diaries, communications, and priorities while supporting governance, meetings, and executive‑level activity in a fast‑paced pharmaceutical environment.

This is a hybrid role with the successful candidate working from our Leeds site at least 3 days a week.

Key Responsibilities

• Provide comprehensive executive support to senior leaders, including diary management, travel coordination, and meeting organisation
• Prepare agendas, presentations, reports, and briefing packs for executive and board‑level meetings
• Manage confidential information with the highest level of professionalism and discretion
• Act as a central point of contact between executives and internal/external stakeholders
• Coordinate leadership meetings, off‑sites, and cross‑functional forums, ensuring actions are tracked and followed up
• Support governance activities, including minute‑taking and document management
• Anticipate priorities and proactively resolve issues before they escape
• Contribute to continuous improvement of administrative and executive support processes

About You

• Proven experience in an Executive Assistant or senior PA role, ideally supporting leadership teams
• Exceptional organisational, communication, and time‑management skills
• High level of discretion and integrity when handling sensitive information
• Confident working with senior stakeholders and across complex organisations
• Strong attention to detail with the ability to manage multiple priorities effectively
• Proficient in Microsoft Office and comfortable preparing professional documentation
• A proactive, solutions‑focused mindset with the ability to work independently

At Rosemont, we believe great benefits go beyond salary. That’s why our offering is shaped by what our people truly value:

• Healthcare Cash Plan – Personal cover to support your health and wellbeing
• 3% Employee / 5% Company Pension Contribution – Helping you plan for the future
• 26 Days Annual Leave + Bank Holidays
• Flexible Working – Including hybrid and flexible working hours available
• Free On‑Site Parking – Convenient access to our Leeds facility
• Rosemont Rewards Platform – Discounts, free perks, and wellbeing tools for all employees

We are committed to fostering an environment of enablement where our people can grow, develop their talents, and pursue meaningful career paths. By placing patients and customers at the heart of everything we do, we drive high performance through accountability, consistency, and a strong governance structure. We champion inclusion, community, and a rewarding employee experience - creating a culture that supports development, celebrates achievement, and empowers individuals to thrive.

Diversity & Inclusion is integral to our culture and reflecting the patients we serve. At Rosemont, we believe equal opportunity for all is fundamental to our company’s values and all our applicants can expect fairness and transparency in our recruitment process.